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  • If items in arxiv have been published, handle them as published works.

  • If the work isn’t published, note arxiv next to it.

  • Process it using Zotero if

  • If it’s not a set a faculty member has asked to add and an author isn’t on the annual revisits lists, don’t add it to Zotero. In these instances, we have to ask permission to add it.

Unpublished Works

  1. If you can’t find any indication that a work has been published, note “unpublished zot” on the Word document, and add it to Zotero but do not add a citation.

Processing

  1. Use the publisher’s record to add to Zotero. If unpublished, use the record where the work appears. When on the correct record, go to extension, and Zotero, and a pop up will appear that you can use to download the work and it’s metadata to Zotero. 

  2. On the Word document, record fed gov doc, cc lic, arxiv, unpublished, or which version(s) we can add as appropriate, and zot to indicate that you’ve added it to zotero.

  3. If the info loaded into Zotero seems minimal, check that the title, authors and URL have been added to Zotero. If not, add them manually, or add the work using a regular spreadsheet that will be input manually.

  4. Copy the citation going to “edit” and then “copy bibliography”

  5. On the info tab, change the format to journal articles.

  6. On the info tab, paste the citation into Journal Abbr

  7. On the info tab, If the work is a fed gov doc, copy and paste this rights note into the ISSN: “This work was written as part of one of the author's official duties as an Employee of the United States Government and is therefore a work of the United States Government. In accordance with 17 U.S.C. 105, no copyright protection is available for such works under U.S. Law.”

  8. On the info tab, If the work is on a CC License, copy and paste the name of the CC license into the ISSN

  9. On the info tab, If the URL is the DOI, change it to the URL

  10. On the notes tab, and any necessary notes and Delete any extra notes that Zotero created when adding the record

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