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If a book comes with accompanying material, it will stay with the book. This includes CDs, DVDs, CD-ROMs, DVD-ROMs, cassettes, disks, maps, pamphlets, etc. The format is irrelevant; all accompanying formats will stay with the book.
If the bibliographic record indicates there is accompanying material but there is none with the book, and the book is newly purchased, take back to Acquisitions and ask them to check. If it is okay as is, look for another bibliographic record that does NOT include the accompanying material. If there is no such record, indicate the missing material in an OPAC note in the Item record–ex. "Book lacks disc"
If an item comes back from Circulation with a note that the accompanying material is missing, add an OPAC note in the Item record indicating the missing material–ex. "Book lacks map"
Scores with parts
Place an Accompanying Material flag in the book.
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In Aleph,add a blank 006 field and open the form (Ctrl F). Select the appropriate format, use the table below to assist. Accept the default values.
In Connexion, under the Edit menu, choose Guided Entry -->Insert 006 and select the appropriate format. Format is the first byte of the 006, identified as 006/00
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Use the following chart for additional guidance (these are values for the 006/00)
| Additional characteristics | Default code | Meaning | Alternative code | Meaning |
|---|---|---|---|---|
| Books | a | Language material | t | Manuscript language material |
| Computer files | m | Computer file | n/a |
| Maps | e | Cartographic material | f | Manuscript cartographic material |
| Mixed materials | p | Mixed materials | n/a |
| Scores | c | Notated music | d | Manuscript notated music |
| Continuing resource | s | Serial/integrating resource | n/a |
| Sound recordings | j | Musical sound recording | i | Nonmusical sound recording |
| Visual materials | g | Projected medium | k o r | Two-dimensional nonprojectable graphic Kit Three-dimensional artifact or naturally ocurring object |
007
If this field is present, verify the required bytes/subfields. If not, add the field as text in Connexion or using the Ctrl-F form in Aleph.
Required bytes/subfields are in bright pink.
CD- and DVD-ROMs
| Definition | Byte | Subfield | Code |
|---|---|---|---|
| Category of material | 00 | a | c = electronic resource |
| Material designation | 01 | b | o = optical disc |
| Undefined | 02 |
| Color | 03 | d | b = black & white c = multicolored |
| Dimensions | 04 | e | g = 4 3/4 in. z = other |
| Sound | 05 | f | a = sound |
| Image bit depth | 06-08 | g |
| File formats | 09 | h |
| Quality assurance | 10 | i |
| Antecedent/source | 11 | j |
| Level of compression | 12 | k |
| Reformatting quality | 13 | l |
CDs (sound)
| Definition | Byte | Subfield | Code |
|---|---|---|---|
| Category of material | 00 | a | s = sound recording |
| Specific material designation | 01 | b | d = sound disc |
| Speed | 03 | d | f = 1.4 m. per sec. |
| Configuration of playback channels | 04 | e | m = mono q = quadrophonic (four channels) s = stereo u = unknown z = other |
| Groove width/groove pitch | 05 | f | n = n/a |
| Dimensions | 06 | g | g = 4 3/4 in. (standard size) a = 3 in. (small format) |
| Tape width | 07 | h | n = n/a |
| Tape configuration | 08 | i | n = n/a |
| Kind of disc, cylinder or tape | 09 | j | m = mass produced, commercialy produced |
| Kind of material | 10 | k | m = plastic with metal |
| Kind of cutting | 11 | l | u = unknown |
| Special playback characteristics | 12 | m | e = digital recording |
| Capture and storage techniques | 13 | n | d = digital recording e = analog recording u = unknown |
DVDs (video)
| Definition | Byte | Subfield | Code |
|---|---|---|---|
| Category of material | 00 | a | v = videorecording |
| Specific material designation | 01 | b | d = videodisc |
| Color | 03 | d | b = black and white c = multicolored u = unknown |
Videorecording format | 04 | e | v = DVD |
| Sound on medium or separate | 05 | f | a = sound on medium |
| Medium for sound | 06 | g | i = videodisc |
| Dimensions | 07 | h | z = other (used for all videodiscs) |
| Configuration of playback channels | 08 | i | k = mixed m = mono n = silent q = multichannel, surround or quadrophonic s = stereo u = unknown z = other |
Text (Booklets, pamphlets, etc.)
| Definition | Byte | Subfield | Code |
|---|---|---|---|
| Category of material | 00 | a | t = text |
| Specific material designation | 01 | b | a = regular print b = large print c = braille d = loose-leaf u = unspecified z = other |
Disks (magnetic)
| Definition | Byte | Subfield | Code |
|---|---|---|---|
| Category of material | 00 | a | c = electronic resource |
| Material designation | 01 | b | j = magnetic disk |
| Undefined | 02 |
| Color | 03 | d | b = black & white c = multicolored |
| Dimensions | 04 | e | a = 3 1/2 in. o = 5 1/4 in. z = other |
| Sound | 05 | f | a = sound |
| Image bit depth | 06-08 | g |
| File formats | 09 | h |
| Quality assurance | 10 | i |
| Antecedent/source | 11 | j |
| Level of compression | 12 | k |
| Reformatting quality | 13 | l |
300 $e
(Note: this is NOT a required subfield. It may not be present. Do NOT add it if it is not present–the notes added below are sufficient)
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After it is labeled, it is pulled from the truck and placed on the the "Rockpile"–special – special processing shelves by Jo Ann's cubicle.
Processing Instructions
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Property stamp:
For discs, write the call number UMBC library on the inner ring of the disc.
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"Check for" stickers, 1 on outside of book, 1 near date due slip.