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Submitting a Pre-Approval is the first step in the UMBC travel process. Browse Topics...


Process Overview
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ProcessOverview
ProcessOverview

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Submitting a Pre-Approval is the first step in the UMBC travel process.

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Warning

Pre-Approvals should be submitted within 24 hours of any travel related quotes and in time for it to be processed before the first day of travel.


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Still have questions?

If you still have questions after reviewing the Travel section, please submit a Travel Inquiry.


What is a Pre-Approval?
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What is a Pre-Approval
What is a Pre-Approval

A Pre-Approval is a document that is required to be completed before UMBC related travel by

a

the traveler or an individual on behalf of

a

the traveler. It is necessary to have pre-approval to ensure proper reimbursement and that the traveler will be covered by Worker's Compensation Benefits.






Who has to complete a Pre-Approval?
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Who has to complete a Pre-Approval
Who has to complete a Pre-Approval

Completing a Pre-Approval is required for travel that

is

involves ANY of the following:

Overnight

    • Travel involves an overnight stay

    • Out-of-state travel 

    • International travel

Only travel that is both in-state and not overnight

doesn't

does not require a Pre-Approval.



After Submission
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aftersubmission
aftersubmission

  • When you click <Submit for Review button>, the Pre-Approval is usually sent to the Reviewer to be reviewed. The Reviewer initiates the actual signing process through DocuSign once they have reviewed the document. The Pre-Approval then gets the necessary approvals through the DocuSign signing process.

  • You will still be able to edit a Pre-Approval after it has been submitted up until midnight the

first

  • day

of travel, however,

  • before travel begins. Please note that editing any chart string data, dollar amounts, or travel dates (if using a UMBC contracted travel agency) means the Pre-Approval will have to be re-approved.

A

  •  

  • The status of the Pre-Approval

becomes unavailable on the first day of travel.

  • You will know your Pre-Approval has gotten all necessary approvals when it's status is shown as Ready for Travel.

    • Reimbursement Requests should not be submitted until after the last day of travel

    • will be changed to Ready for Travel after all approvals have been received.

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     What is a Pre-Approval, Process Overview, and other content relating to Pre-Approvals