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Required for this procedure:

  • Notices from Proquest that files are available.

  • Filezilla.

  • Proquest FTP login info.

  • ETD Directory on hard drive with pdf and xml subdirectories.

  • 7-Zip.

  • Adobe Acrobat Standard. Modify Acrobat settings: When you're in Acrobat, go to edit, then preferences. Click on "Documents" in the left-hand column. In the main part of the pop-up, under PDF/A view mode, use the drop-down to select "never."

  • Computer configured to open XML files with WordPad (Right click an XML file and select "Open with" and then "Chose Program." Select WordPad, then click "Always use the selected program to open this kind of file.").

  • Editix XML Editor.

  • XSL file for reformatting the XML files, ETDConversionForDspace.xsl (attached here).

  • Microsoft Excel with the Developer tab enabled and macros enabled (Left click on the windows symbol and select "Excel Options." On the popular tab, check "Show developer tab in the Ribbon." Go to the Trust Center Tab. Click "Trust Center Settings." Click "Enable all Macros.").

  • Excel Template, ETDtempDspace.xlsm, (attached here).

  • SAF Builder program (downloaded from Github and installed by LITS) and Java JDK, GIT, and Maven. Oracle VM Virtual Box for running it on Linux, and directory that can be accessed both for Linux and windows. Instructions for installation here: STEPS_rev1.docx. Use the command git clone https://github.com/DSpace-Labs/SAFBuilder to install it.

  • Collection File program (attached here in a zip file–unzip it and put it in your ETD directory) and Python to run it. It can also be run on the staff eLumin desktop, this procedure includes that method..

  • For converting video files to mp4's: Avidemux.

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For other problems with the files Proquest FTP's to us, ask Michelle to call Proquest technical support at 877-408-5027 or 800-889-3358 (or email at tsupport@proquest.com or
http://support.proquest.com/ ) to find a solution.

Adding Supplements to the metadata in Excel and Moving them to the PDF Directory

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  • Search for any blank spaces in license file names and fix them.

  • Make sure all licenses were saves to the pdf folder.

  • Check that all departments are in the collection builder file. Sort and scan.

  • Check the rights field labels to ensure they are  dcterms.accessRights 

  • Check the author field label is dc.contributor.author.

  • Fix accessRights issues: Delete extraneous access rights column. Look for and fix an extra space after dcterms.accessRights in the column with the standard note.

  • Check that dates are in the year-mo-da format. After this step is done, do NOT open in Excel but import selecting "delimited" as type and "comma" as the delimiter. When you get to step 3, make sure ALL the columns with dates are set to TEXT.

Saving the Excel file as a .csv file: 

  • Delete all of the rows where extra data was filled in.

  • Delete all of the rows where extra data was filled in.

  • Check departments to ensure they're all in the correct form for the collection program.

  • Save your Excel file final version.

  • Save your sheet2 (you must be on it) as a .csv file. While on the "save as" screen, change the character encoding to UTF8  by using the tools drop-down, selecting web options, then encoding, and UTF8.

  • Note the dates in the Excel file. Close the csv in Excel, and open it with notepad. Use find and replace to change them to the YEAR-MO-DA format. Save and close.

Run the SAF builder (documentation here: https://github.com/DSpace-Labs/SAFBuilder) :

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