There must be a UMBC author or alternately, the item must be about UMBC, a UMBC department, or person affiliated with UMBC. Often, the authors’ affiliation is included on the item. If not, use the UMBC directory, here, http://www.umbc.edu/search/directory// to determine. If there is no UMBC author, and the subject is not UMBC, a UMBC department, or person, it's out of scope–strike out and do no processing

Determine if the work is already in MD-SOAR

Search MD-SOAR to determine if the work is already in the system. If you find a work with the same title, authors, and formats, it’s the same work. If the authors or format don’t match, ask Arushi or Michelle if it’s the same work.
If you find the work, determine if the record or pdf needs to be updated, and make appropriate changes. If the work was previously not published, the publisher should be added along with a citation and any publisher requirements. If there are missing orcids, they should be added, and any errors should be corrected. If we can replace the pdf with a better version, you should do so. After making the changes, indicated “record updated” on the word doc.

Identifying Federal Government Documents and Works on CC licenses

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