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If it’s not a federal government document or on cc license, skip it until you’ve been trained to do more.
Use the publisher’s record to add to Zotero. If unpublished, use the record where the work appears. When on the correct record, go to extension, and Zotero, and a pop up will appear that you can use to download the work and it’s metadata to Zotero.
On the Word document, record fed gov doc or cc lic as appropriate, and zot to indicate that you’ve added it to zotero.
If the info loaded into Zotero seems minimal, check that the title, authors and URL have been added to Zotero. If not, add them manually, or add the work using a regular spreadsheet that will be input manually.
Copy the citation going to “edit” and then “copy bibliography”
On the info tab, change the format to journal articles.
On the info tab, paste the citation into Journal Abbr
On the info tab, If the work is a fed gov doc, copy and paste this rights note into the ISSN: “This work was written as part of one of the author's official duties as an Employee of the United States Government and is therefore a work of the United States Government. In accordance with 17 U.S.C. 105, no copyright protection is available for such works under U.S. Law.”
On the info tab, If the work is on a CC License, copy and paste the name of the CC license into the ISSN
On the info tab, If the URL is the DOI, change it to the URL
On the notes tab, and any necessary notes and Delete any extra notes that Zotero created when adding the record
When A Set is Completed
Go to file, and export Library.
Select EndNoteXML.
Check all the boxes.
Click ok.
Give the download directory a name that matches the set that you’re working on.
Go to file, and export Library.
Select EndNoteXML.
Check all the boxes.
Click ok.
Give the download directory a name that matches the set that you’re working on.
Attach the Word document and the directory you downloaded from zotero to a check work task.
Arxiv
If items in arxiv have been published, handle them as published works.
If the work isn’t published, process it using Zotero but do not add a citation if
working a set the faculty member has asked us to add
an author is in https://umbc.box.com/s/9cbm6oxiaxqhj9w4vyicoawhxgljvo2u
Otherwise, note “arxiv” under it in the Word document
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