Move works from Zotero to a Spreadsheet

Using Notepad:

1. Sets that are all being loaded into the same collection can be combined. Multiple My Library files can be combined by copying everything from the first <record> tag to the last </record> tag, and pasting it into another My Library file after the <records> tag. They can also all be combined by loading them all into Zotero and then exporting them. Note that sets can also be combined in Excel later by adding the contents of one spreadsheet to another.Remove everything from Zotoro, and then load all sets to be combined into Zotero.

2. Find and replaced all instances of </author> with ||</author>

3. Find and replaced all instances of </keyword> with ||</keyword>

4. Use EditX to transform the xml using this XSLT file:

   1. Download the current version of the xslt to your computer if you don’t already have it.

   2. Open EditX

   3. Go to file and open document

   4. Use the drop down next to file type to select xslt 2.0 documents

   5. Select the current version of the xslt:

      View file
      name zotload2.01.xslt

   6. Go to XSLT/Xquery and select Transform using XSLT

   7. The top box should have the name of the XSLT file already filled in. If not, find and select it.

   8. In the middle box, find and fill in the file that you need to transform.

   9. In the last box, select where you want the file to go to, and type in a file name that ends in .xml.

   10. Click Ok

5. Open the resulting file in Notepad do the following

   1. Find all instances of &#xD; and replace with nothing

   2. Find all instances of &nbsp and replace with nothing

   3. Find all instances of &amp;amp; and replace with &

   4. Find all instances of &amp;nbsp; and replace with (1 blank space)

   5. Find all instances of ||< and replace with <

6. Open a blank Excel spreadsheet. If you don’t see the developer tab, go to file, options, customize ribbon, and under main tabs, select the developer tab. Go to Developer, import, and select your XML file. Click ok. Ensure the next box say $A$A, then click ok.

7. Add the headers:

   View file
   name Headers1.2.xlsx

8. Check for any missing URLs in the dc.description.uri column and fill in any that are missing with publisher’s URL. If unpublished, give the URL where the work is available..

Troubleshooting:

• If there’s an error in an EXML document, you can open it in Microsoft Edge and it will identify the element with the error. You can then open the xml in Notepad and find that element.

• If importing into Excel goes wrong, there is likely a duplicate element in the XML.

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Old XSLT:

Processing--Filling in each line should take approximately 15 minutes

Note that any element that needs be repeated should have the values separated by ||

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