...

1. If you can’t find any indication that a work has been published, note “unpublished zot” on the Word document, and add it using to Zotero but do not add a citation.

...

• Find the publisher in policies on file, in Scherpa-Romeo (only includes journals and journal publishers), or on the journal, conference, or publisher’s website. Note the version or versions we can add on the Word document.

• Try to find the version we can add on the publisher’s site or by Google searching. If you find it, add to your spreadsheet processing in accordance with the publisher’s requirements that are given in the “Policies on File” document. Add SS to your note on the Word documentusing zotero. In the notes, indicate what version we’re adding, where the file can be found if the URL doesn’t go to the version we can add, and all publisher requirements.

Free Works

• When a work is published and you couldn’t locate a policy, determine if it’s free:

  • The determination of whether an item is free is based on whether the publisher is making the item available for free or if the U.S. government is making an item available for free. There may be free versions posted elsewhere, but if an item is not free on the publisher's site, or in a U.S. government database, it's not free.

  • When working at home, any item you can access on the publisher's site or in a database without using the proxy server is free.

  • Some works are available for free in these U.S. government database:

    • ERIC, edu.gov, (works on education)

    • Medline/PubMed, https://www.ncbi.nlm.nih.gov/pubmed/(medical works),

    • The NASA Technical Report Server, https://www.sti.nasa.gov/(NASA Publications and NASA employee publications).

    • Sometimes articles in these databases are free, and sometimes they're not free, so you have to figure this out. A pubmed record may have a link icon that says free or  an attached pdf.  When unsure if an item is free or not, simply try the links to find out.

  • When working in the library, materials in databases that UMBC subscribes to appear to be free when they are not.  These are paywall protected pages where anyone accessing via UMBC IP ranges automatically is given access. Generally if there is a UMBC logo or mention of UMBC on the page, it's a subscription resource that is paywall protected. A list of UMBC paywall protected subscription resources that appear free is here: Vendors/Platforms that are Paywall Protected(this list is likely not complete–if come across something that needs to be added to it, let Michelle know). Individual items on paywall protected sites are free if the record explicitly states that the item is open access, available for free, or is on a Creative Commons license. 

  • Science Direct is a subscription database and not free, even though UMBC isn't mentioned on it, unless the record says it's Under an Elsevier user license, or Open Access, in which case that particular item is free. If Open Access, check for a Creative Commons license or terms.

• If an item is free on the publisher's site or in a U.S. government database, write "free" next to it, then SS link only, and add it to your spreadsheet with keywordsusing zotero. In the notes, indicate link only.