Required for this procedure:
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Adding Supplements to the metadata in Excel and Moving them to the PDF Directory
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- Take the licenses want to work on to the copier an put them in the top tray.
- Press email.
- Enter your email address.
- Download the pdf from the email.
- Open the PDF with Acrobat.
- Select tools then select Organize Pages
- Select all of the pages
- Click Extract.
- Check Extract as Separate Files, then click Extract.
- Select the License folder.
- Go to the license folder.
- Open the first file.
- If no choice was made, or license wasn't signed, put in the unusable folder.Shrink to 75%.
- Find the document in the metadata file, ensuring that both the full author name and title match.
- If no entry matches, put the license in the "not in this load" folder.
- Do a "Save As," and rename the individual files using the naming convention author's last name, first initial, _first word of the title (omitting articles), _OPEN Open (e,g, JonesRFindingOPENJonesRFindingOpen,pdf), or author's last name first initial, _first word of the title (omitting articles), _LIM (JonesrFindingLIM Lim (JonesR_Finding_Lim.pdf) depending on if access is supposed to be open or limited. If there is an embargo, put the authors name, document title, and embargo length on the embargo list.
- Find the document in the metadata file, ensuring that both the full author name and title match.
- If no entry matches, put the license in the "not in this load" folder.
- In License and PDF titles do match, in the metadata file, move the files from column A to the Open or Limited access column as appropriate, and add the license file name to column D (if the labels aren't staying at the top, go to view, then click normal, the click Freeze Panes and select Freeze Top Row).
- Proofread the file name and the file name and spreadsheet to ensure that they're both the same and match.
- If the next Sharp file is the one you just did, delete it.
- Repeat for each file.
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