Procedure for ETD Transfer, Conversion, and Load into CONTENTdm

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For other problems with the files Proquest FTP's to us, ask Michelle to call Proquest technical support at 877-408-5027 or 800-889-3358 (or email at tsupport@proquest.com or
http://support.proquest.com/ ) to find a solution.

Do the Open and Closed Ones in Separate Batches

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• Open ContentDM. Edit the metadata template appropriately for open and closed access. For open access, the Access Rights field states: "Distribution Rights granted to UMBC by the author." For closed access, the Access Rights field states: "Access limited to the UMBC community. Item may possibly be obtained via Interlibrary Loan through a local library, pending author/copyright holder's permission."
• If you want to watch the upload progress, click "View Upload Manager." Click "Add Multiple Items." Select your text metadata file. Click next and select the folder with the PDF's and click next. Keep clicking next until you get to the "Multiple Items--Map Metadata Fields" screen. The left and right columns should match except for the 2nd to the last field. If they don't, see Michelle to correcttwo last fields which may be incorrect. "Source" should be mapped to "Object File Name" and "Access Right should be mapped to "Access rights". Correct if necessary.. Click "Next" again, then click "Add Items." Either it will begin uploading or you'll get an error. If you get an error, see the section "ContentDM Load Errors" directly below. Go back and fix.
•  If everything goes right, it will begin uploading, the number of files being uploaded will match the number of files you were trying to upload. Then wait a very long time. If everything goes correctly, you'll see a message saying how many files were added. This should again match how many you were trying to add.
• If everything uploaded correctly, the project will open behind the add message. Close the message screen, and use the project screen to edit each file by double-clicking it. Once you have a file open, you can navigate to the next by using the "Save and Back" or "Save and Next" buttons, or by closing the edit screen and returning the project tab (it will prompt you to save).
• In each ETD, change the thumbnail by clicking "Replace Thumbnail" and then click "File" and find the ETD image. In each ETD, select a department from the department list.

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