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- Log in into PSoft Finance: Navigation: My UMBC-Topics- Human Resources & Finance - PS Finance - then Log In.
PS Menue will appear on the left side of the screen. Click on: Purchasing - Procurement Cards - Reconcile - Reconcile Statement - Reconcile Statement Search window appears on the screen. Put employees last name into the window Empl ID.
- Click on Look Up option, and then click Search.
- All PCard transactions of this particular card holder will appear on the screen.
- Click on Select All. A check mark will appear against all transactions, then click on Approve button. The status of each transaction will change from Staged to Approved.
- Reallocate transactions to the appropriate account numbers, when this needs to be done.
- Click on Save button to save all changes.
- Jen's and Tricia's transactions do not need to be reallocated. They are default to the account numbeer 7110710 - Monograph's.
- All the rest need a reallocation to different account numbers. So before to save transactions on Julie's, Christina's, Tom's and Linda's cards, they need to be reallocated.
- Julie's card is default to the account number 7110711 - Serials. The most transactions belong to this account. But she sometimes is also making supplies purchases - account number 7090200
- Tom's transactions are default to the Gallery Operating fund account 7090200 - Supplies, but he is also paying for all other Gallery needs: Contractual Services 7089900, Printing 7080400.
- Linda's card is default to 7090200- Supplies, but most of her transations should be reallocated to the Technical and Special needs 7029900
- Christina's card is default the Library Operating fund account number 7090200 - Supplies. She is also paying for monthly Cell phonecharges - 7030600, Job Advertizing 7080105, departmental copy machines rental services - 7080800, Repair and Maintenance - 7080900, Contractual Services - 7089900, Computer supplies 7099000.
- Alla's card is default to the Library Revolving fund, account number 7090200, some transactions need to be reallocated to 7080800 - Monthly rental fees, 7080900 - Repair and Maintenance, 7089900 - Contractional Services. Also the following information needs to be added to the appropriate windows: UMBC1 in PC Bus Unit; CV390000 in Project, CNV in Activity; Also Resource type and Category should be picked up from a drop down menue depending of a type of payment. If everything is done correct, then the Chartfield status will change from Recycled to Valid.
- All reallocations between account numbers in PS should match to how they are allocated on A&R Ledgers.
To assign the accounting distribution/reallocate a transaction to an appropriate account number:
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