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- Check for anything unexpectedly left over. ETD's with extra files will unzip into folders or into additional zip files. These will require some initial manipulation to prepare them. Take a look at the extra files and handle each case as appropriate as follows:
Approval sheets--These are forms that the adviser signs approving the thesis or dissertation. These are extraneous extra files that should simply be deleted. Move the pdf and xml files to your usual directories and process as usual.
Other data that is usually included in the main file and pdf appendices--Combine the extra files with the main file using Adobe Acrobat. Click "Combine" then click Merge Files Into a Single PDF. Click "Add Files" and select the ones you want to combine. Put the files in the order they should be combined. Click "combine files" and overwrite the main PDF with the new one. Move the pdf and xml files to your usual directories and process as usual.
Non-pdf appendices and other files not meeting above criteria--Give these files to the Acquisitions Librarian
to handle until procedures are established for them, by putting them in the "Problems for Michelle" folder in i:/acq/ETDs/. Send Michelle an e-mail to let her know they're there. If files don't fit on the i:, instead put them on a flash drive and give it to Michelle.
Appendices in the ETD Collection include the following file formats. These can be found by searching the notes field for the exact phrase:
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