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- Check for anything unexpectedly left over. ETD's with extra files will unzip into folders or into additional zip files. These will require some initial manipulation to prepare them. Take a look at the extra files and handle each case as appropriate as follows:
Approval sheets--These are forms that the adviser signs approving the thesis or dissertation. These are extraneous extra files that should simply be deleted. Move the pdf and xml files to your usual directories and process as usual.
Other data that is usually included in the main file and pdf appendices--Combine the extra files with the main file using Adobe Acrobat. Click "Combine" then click Merge Files Into a Single PDF. Click "Add Files" and select the ones you want to combine. Put the files in the order they should be combined. Click "combine files" and overwrite the main PDF with the new one. Move the pdf and xml files to your usual directories and process as usual.
Non-pdf appendices and other files not meeting above criteria--Give these files to the Acquisitions Librarian
to handle until procedures are established for them, by putting them in the "Problems for Michelle" folder in i:/acq/ETDs/. Send Michelle an e-mail to let her know they're there. If files don't fit on the i:, instead put them on a flash drive and give it to Michelle. - Open each PDF and delete everything in front of the abstract using the Delete Pages command in the Document menu (Find the last page before the abstract and note the page number. "Click Document" then "Delete Page." Input the page range you need to delete then click "ok" and then "yes.") Save the edited file with the same filename over-writing the original file. Some files will have missing thesis or dissertation. Handle these as follows:
Missing Documents There are two reasons a thesis or dissertation may be missing. The document may be embargoed, or the document may have not been FTP'ed because it's a large file that couldn't be sent via the Proquest administration page, so was sent to Proquest on disk. To determine which case this is, take a look at the metadata and the DISS_submission publishing_option tag embargo code. This will be . This is usually the first field in the metadata. In that tag, there is a an embargo code set with a numeric embargo code:
"0" - No embargo
"1" - 6 month embargo
"2" - 1 year embargo
"3" - 2 year embargo
"4" - Until specified date
If the code is 0, we should have the file, and can obtain it by downloading from the ContentDM Administrator Resources & Guidelines page at http://www.etdadmin.com/cgi-bin/main/resources?siteId=75. Click on Dissertations & Theses @ University of Maryland, Baltimore County and search for the missing document. When you find it, download it and process as usual.
Documents with Embargoes
If the pdf just contains a title page, find the document in Digital Dissertations and look for an embargo to insure there is an embargo on it. In this case, you'll just upload the pdf with the title page. Insert a note into the metadata for the document stating: "At the author's request, this dissertation isn't being made available at this time." The metadata is then uploaded as usual. We should receive the full document for embargoed documents at a later time. Note documents with embargoes on them here so we can check for them and insure we eventually receive the full document:
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