Page Comparison

...

1. Check for anything unexpected left over. ETD's with supplemental material may unzip into folders or into additional zip files. These will be exceptions that will have to be handled separately as follows:
   Approval sheets--These are forms that the adviser signs approving the thesis or dissertation. These are extraneous extra files that should simply be deleted. Move the pdf and xml files to your usual directories and process as usual.
   Other data that is usually included in the main file and pdf appendices--Combine the extra files with the main file using Adobe Acrobat. Click "Combine" then click Merge Files Into a Single PDF. Click "Add Files" and select the ones you want to combine. Put the files in the order they should be combined. Click "combine files" and overwrite the main PDF with the new one. Move the pdf and xml files to your usual directories and process as usual.
   Non-pdf appendices and other files not meeting above criteria--Give these files to the Acquisitions Librarian
   to handle until procedures are established for them, by putting them in the "Problems for Michelle" folder in i:/acq/ETDs/. Send Michelle an e-mail to let her know they're there. If files don't fit on the i:, instead put them on a flash drive and give it to Michelle.
2. Open each PDF and delete everything in front of the abstract using the Delete Pages command in the Document menu (Find the last page before the abstract and note the page number. "Click Document" then "Delete Page." Input the page range you need to delete then click "ok" and then "yes.") Save the edited file with the same filename over-writing the original file. Some files will contain just the title page. These are documents with embargos. See procedure for these below.have missing thesis or dissertation. Handle these as follows:
   Missing Documents
   There are two reasons a thesis or dissertation may be missing:

Documents with Embargoes
If the pdf just contains a title page, find the document in Digital Dissertations and look for an embargo to insure there is an embargo on it. In this case, you'll just upload the pdf with the title page. Insert a note into the metadata for the document stating: "At the author's request, this dissertation isn't being made available at this time." The metadata is then uploaded as usual. We should receive the full document for embargoed documents at a later time. Note documents with embargoes on them here so we can check for them and insure we eventually receive the full document:

• "Mechanistic Insights Into Secondary Neurulation" by Elim Hong (2009).

If documents are missing, but not embargoed per Digital Dissertations, contact Proquest to get the missing files. Note documents that are missing here so we can check for them and insure we eventually receive them:

• A Study of lubrication, processing conditions, and material combinations that affect the wear of micro-textured-carbide coated cobalt-chromium-molybdenum alloy surfaces used for artificial joints implants" by Geriel A. Ettienne-Modeste. (Proquest contacted 7/8/10 MF)

Prepare the metadata:

1. Open the Excel Metadata Template spreadsheet and insure that you're on the ContentDM worksheet. Then run the macro "Delete_Everything" by using CTRL-X. IMPORTANT: This Macro will delete everything on whatever worksheet you happen to be on, so be absolutely certain you're in the right place before running it.
2. Go to the Proquest worksheet and import each XML file. To import, click "Developer" then "Import" then find and select there file. After each import, run the "Mover" macro to move each metadata record into the ContentDM worksheet by using CTRL-M.
3. Insure that you have a metadata record for each PDF before proceeding. If not, you missed something or did something twice and need to figure out what you did and fix it.
4. Run the macro "ReFormatter" macro by using CTRL-R.
5. Check all fields that require checking against the XML files. A metadata map showing how each ContentDM field corresponds to the Proquest XML data is attached. Correct or report any problems. Details:

...

1. When done with an entire set, go back to ContentDM and select all files. Then click upload for approval. This will take awhile.
2. After files are uploaded for approval, go to contentDM administration at http://contentdm.ad.umbc.edu/cgi-bin/admin/start.exe. Login. Click on items, then change the collection to UMBC Theses and Dissertations. Click on approve. A list of all the files ready for approval will appear. You can select all, and approve all, and also edit or delete from here. If everything is in order, select all and approve them. Next, click on index in the menu bar, then click on index now. This will take awhile.
3. Put all of your files from the batch, as well as any that Michelle has handled, on to a flash drive, and take it Lindsey. She'll add the new materials to the ContentDM back-drive.

Missing Documents

There are two reasons a thesis or dissertation may be missing:

...

1. .

...

• "Mechanistic Insights Into Secondary Neurulation" by Elim Hong (2009).

If documents are missing, but not embargoed per Digital Dissertations, contact Proquest to get the missing files. Note documents that are missing here so we can check for them and insure we eventually receive them:

...