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- Check for anything unexpected left over. ETD's with supplemental material may unzip into folders or into additional zip files. These will be exceptions that will have to be handled separately as follows:
Approval sheets--These are forms that the adviser signs approving the thesis or dissertation. These are extraneous extra files that should simply be deleted. Move the pdf and xml files to your usual directories and process as usual.
Other data that is usually included in the main file and pdf appendices--Combine the extra files with the main file using Adobe Acrobat. Click "Combine" then click Merge Files Into a Single PDF. Click "Add Files" and select the ones you want to combine. Put the files in the order they should be combined. Click "combine files" and overwrite the main PDF with the new one. Process Move the pdf and xml files to your usual directories and process as usual.
Non-pdf appendices and other files not meeting above criteria--Give these files to the Acquisitions Librarian.
Give these files, and their associated PDF's and XML files, and any other problem files you might find later in the process, to the Acquisitions Librarian to handle until documented procedures are established for them, by putting them in the "Problems for Michelle" folder in i:/acq/ETDs/. Send Michelle an e-mail to let her know they're there. If files don't fit on the i:, instead put them on a flash drive and give it to Michelle. - Open each PDF and delete everything in front of the abstract using the Delete Pages command in the Document menu (Find the last page before the abstract and note the page number. "Click Document" then "Delete Page." Input the page range you need to delete then click "ok" and then "yes.") Save the edited file with the same filename over-writing the original file. Some files will contain just the title page. These are documents with embargos. See procedure for these below.
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