...
When checking work done by someone trained to do the work, spot check, by checking one detail in each record. Don't follow the order given here, but start with something different each time. When spot checking, if you find an error, check the element in items where the error might also have occurred. If a pattern of making that same error emerges, ask the person to go through their work and fix. Otherwise, note the correction on the appropriate line on the spreadsheet. If there are 5-6 error free works in row, skip detail checking on the next two records.
For all work, first ensure that the set was handled appropriately. If it's an update, ensure only the last 2 years have been processed. If works are to have been parked, ensure that they have been and that the appropriate portion has been added. If works attached to the Workast task, ensure that they've been appropriately processed.
Check Processing
- If works are linked out, ensure that they actually should have been lined out.
- See if the work is a fed gov doc and if it's been correctly identified as such or not on the document. Check the document for an SS indicating the work has been added to spreadsheet. If not, check for a version that should have been added. If it's on the spreadsheet, check that appropriate rights note has been selected, and that the the Creative Commons Public Domain mark has been filled into the CC license fields.
- See if the work is on a Creative Commons license and if it's been correctly identified as such or not. There should always be an SS indicating it's on the spreadsheet. Check that the CC license on the spreadsheet matches the CC license on the work.
- See if the work's publisher is included in Policies on file. If so, check that the document indicates what version we can add. Check the document for an SS indicating the item is on the spreadsheet. If not, search the item to see if there's a version available that should have been added. If it's on the spreadsheet, check that the version being added is one that the publisher allows us to add, and that all of the publisher requirements have been included.
...