Do NOT process any items that Michelle has crossed off. If she crossed them off, she is instructing you not to process them.
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- The determination of whether an item is free is based on whether the publisher is making the item available for free or if the U.S. government is making an item available for free. There may be free versions posted elsewhere, but if an item is not free on the publisher's site, or in a U.S. government database, it's not free.
- When working at home, any item you can access on the publisher's site or in a database without using the proxy server is free.
- Items available for free in the U.S. government database, ERIC, eric.edu.gov, (works on education), Medline/PubMed, https://www.ncbi.nlm.nih.gov/pubmed/ (medical works), and the NASA Technical Report Server, https://www.sti.nasa.gov/ (NASA Publications and NASA employee publications), are free. Sometimes articles in these databases are free, and sometimes they're not free, so you have to figure this out. A pubmed record may have a link icon that says free or an attached pdf. When unsure if an item is free or not, simply try the links to find out.
- When working in the library, materials in databases that UMBC subscribes to may appear free when they are not. These are paywall protected pages where anyone accessing via UMBC IP ranges automatically is given access. Generally if there is a UMBC logo or mention of UMBC on the page, it's a subscription resource that is paywall protected. A list of UMBC paywall protected subscription resources that appear free is here: Vendors/Platforms that are Paywall Protected (this list is likely not complete–if come across something that needs to be added to it, let Michelle know). Individual items on paywall protected sites are free if the record explicitly states that the item is open access, available for free, or is on a Creative Commons license. Science Direct is a subscription database and not free, even though UMBC isn't mentioned on it, unless the record says it's Under an Elsevier user license, or Open Access, in which case that particular item is free. If Open Access, check for a Creative Commons license or terms.
- If an item is free on the publisher's site or in a U.S. government database, write "free" next to it.
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- Using the published version on the publisher's website, and the publisher's record, look for a Creative Commons license on the work itself or on its record. Note that if it's not free on the publisher's site, it is NOT on a Creative Commons license.If either says Creative Commons, the item can be added with both the publisher's file and a link to it. Add on the same Creative Commons license that it was published on. Note "cc license" on the print-out and skip down to "Determine which collections to add an item to."
5A
Open Access
- Using the published version on the publisher's website, and the publisher's record, look for"Open Access" on the work itself or it's record. Note that if it's not free on the publisher's site, it is NOT open access. If it says "Open Access", check the Policies on File document for the publisher. If it indicates that all of the publisher's works are on a Creative Commons license, note the license type, and follow the above steps for items on a Creative Commons license.
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If you don't find a policy, write "no policy" next to the item. If it is free, add it "link only.
Books and Book Chapters Only
9A
- Write "book" next to the item. If published more than 20 years, ago, write ‘20+ years’ next to it, and add it with only a link if it's available for free, otherwise skipping it.
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- If you have a couple, look for policies on the publisher's website. If you find a policy, note the version(s) that can be posted and search for them, adding when you find one that can be lawfully posted.
Conference Papers, Proceedings, Seminars, etc. only
10A
- You should have already completed steps 1A-8A (checking resources). If not, go back and do those steps. if any of those steps apply, process accordingly and consult 10E regarding the format of the work.
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