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Equipment can be circulating or for use in DML only. Both types get checked out to a patron.
The first time a new kind of equipment is purchased, BMS personal will supply a brief bibliographic record will be written by BMS personnel using guidelines below. BMS personnel can then add items to the record as appropriate.
Equipment information will be provided by DML personnel (at this time via a shared spreadsheet) to be used in creating a brief bibliographic record. Information Minimum information needed is:
Title
Item status
Call number
When the BMS personnel will notify DML personnel when the bibliographic record is ready and item records created, they are prepared to catalog the actual equipment. BMS personnel will add the Aleph bibliographic system number for the record to the shared spreadsheet.
DML and BMS personnel will coordinate the exchange of actual equipment for cataloging. BMS personnel will create item records and finalize them with barcodes placed on the actual equipment (at this time added to the shared spreadsheet)DML personnel are placing barcodes on the equipment). Guidelines for the item and holding records are below.
Cataloging guidelines:
Bibliographic record:
Create records in Aleph. There is an Aleph template named "EQUIPDML EQP" that can be used.
Mixed Materials record
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245 $a (full title string from spreadsheet) $h [equipment] / $c (manufacturer)
246 any variations of the title and combinations of the title/manufacturer (moving forward only the title as provided in the spreadsheet is required).
300 equipment type (i.e. 1 digital single-lens reflex camera, 1 HD camcorder; 1 portable projector, etc.) + $e additional equipment (only as requested)
500 additional notes, description if requested
STA SUPPRESSEDSTA PROVISIONALSUPPRESSED (these are non-public records)
STA PROVISIONAL (these are flagged as non standard records and excluded from automated validation, export processes with this tag)
Item for Equipment Circulating out of DML:
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