The following guidelines apply to the equipment (i.e. DSLR cameras, projectors, camcorders, sound recorders) that will circulate from the Media desk:
Workflow:
When equipment is purchased, the Media Librarian will bring one copy of the manual for each type of equipment purchased the E-Resources and Non-Print Media Cataloger. The Media Librarian will also provide a spreadsheet detailing the Item Name; Item Status (Equip1, Equip2, or Equip3); whether or not the equipment was purchased by DoiT; Call Number; Accompanying Accessories; Notes/Quantity.
The Cataloger will create bibliographic records from the spreadsheet; when the cataloger is ready, she will coordinate with the Media Librarian to bring all the equipment to Tech Services for barcodes and item specific cataloging. (one-business day turnaround?)
The equipment will then return to Media for labeling.
Cataloging guidelines:
Bibliographic:
Create records in Aleph.
Mixed Materials record
Fixed fields: accept defaults, add encoding level K
008 fields; DtSt: n; Dates: uuuu,uuuu; country (place of pub): xx)
245 $a (full title string) $h [equipment] / $c (manufacturer)
246 any variations of the title and combinations of the title/manufacturer
300 equipment type (i.e. HD camcorder; portable projector, etc.) + $e additional equipment
538 File formats, protocols, compatibility, etc.
500 additional notes, description if desired
STA SUPPRESSED
Holding:
852 first indicator 8
$b BC-BC
$c MDEQP
$h call number supplied by Media
STA SUPPRESSED
OWN field
Item:
Sublibrary: BC-BC
Collection: MDEQP
Material Type: EQP
Item Status: Equip1 (IS = 30 DML Equip Fee High), Equip2 (IS = 31 DML Equip Fee Med), Equip3 (IS = 32 DML Equip Fee Low), Equip no fines (IS = 39 DML Equip No Fines) Media will supply the appropriate Item Status.
barcode
HOL with call number, one for all items
Internal note: serial number; LITS/Media funded
Description: camera/accessory bag