Student Administration (SA)

What is Student Administration?

Student Administration (SA) is an integrated PeopleSoft software application that will offer numerous opportunities for UMBC to improve its services to faculty and students. SA will replace current administrative systems such as Student Information System (SIS), Student Accounts Receivables (SAR), SAFERS, and some departmental shadow systems.

SA consists of the following components:

Recruitment
Admissions
Student Records
Financial Aid
Student Billing
Academic Advisement (Degree Audit)
Student Self Service
Faculty Self Service

UMBC deployed the Recruitment module successfully in January 2007 and the Admissions Module (Graduate and Undergraduate), including applicant self service and a new document imaging solution, in October 2008; it will be followed by Financial Aid (January 2009), Student Records, including student and faculty self service (March 2009), Student Billing (May 2009), and Academic Advising (March - October 2009).

UMBC will continue to use its current myUMBC portal along with Blackboard as its Learning Management solution, and SA Self Service will be integrated into myUMBC.

UMBC established a project team, consisting of representatives from core offices (Undergraduate Admissions, Graduate School, Continuing and Professional Studies, Registrar, Academic & Pre-Professional Advising, Financial Aid, Bursar, OIT); the team is complimented by consultants from Io Consulting. To insure inclusiveness, project oversight is provided by an Executive Steering Committee and by several Advisory Committees. Provost Dr. Elliot Hirshman serves as the Project's Executive Project Sponsor.

For more detailed information on project structure and governance, click on the links on the left side of the page.

SA News

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Archived News

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Ken Baron, Director of Academic & Pre-Professional Advising, Enrollment Management
Now that SA has enabled faculty and staff to successfully advise and register thousands of new and existing UMBC students, we are very excited about releasing the next set of system upgrades designed to enhance the quality and delivery of academic advising even further. Our new "AdvisingCenter" offers the availability of one centralized location to launch all advising activities. Within the Advising Center advisors can provide advising clearances; view student schedules; view a student's unofficial transcript; view a student's advising profile; search for courses within the schedule of classes; generate a degree audit report, and access several other reports and features. The enhanced degree audit report not only assesses the completion of General Education requirements, but other graduation requirements as well - including upper division credit totals and (by the end of the Fall 2009 semester) major and minor requirements. Moreover, our expanded electronic advising note functionality now enables advisors to systematically record advising notes and comments within various guided formats - ensuring clarity and accountability for each advising session.

Indeed, all of these new and existing SA tools and features have the capacity to transform the nature of academic advising at UMBC. Moving forward, my vision of advising for the campus includes the "liberation" of advisors from the clerical, drudgery of the past. In many ways, SA can and will deliver precious time back to advisors to spend with students on more educational matters - including: opportunities for research within their department; study abroad, internship & experiential learning options; graduate & professional school planning; consideration of prestigious scholarship candidacy; and preparation for various career tracks after graduation. Good academic advising includes a lot more than just registering students in open courses for the next semester. So far SA has been conduit for positive change in academic advising at UMBC and I encourage those charged with advising responsibilities to embrace these new tools as well as the opportunity we all now have to practice academic advising in a manner befitting our reputation as an innovative, research institution.

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