Contact Information for University Travel Agencies can be found on the Procurement web page:
https://www2.umbc.edu/adminaffairs/procurement/TravelMemoRevised03042013.pdf
If you will use a University Travel Agency to arrange air and/or rail travel, you must select the appropriate agency from the drop box on the Pre-Approval (the screen shot is used for example purposes only).
You must contact the appropriate agency for a quote and enter it as part of the Travel Pre-Approval process. The verbal quote is used to obtain budget authorization for Pre-Approval purposes.
The Travel System is integrated with the University Travel Agencies using DocuSign. Once all approvals have been obtained, DocuSign will automatically route to the selected travel agency. The agency will enter the actual cost of the ticket as part of their DocuSign signature process. If the actual cost of the ticket(s) exceeds the quoted cost over defined thresholds, the Pre-Approval will be denied and will return to "entry" status.
Overage thresholds for tickets are currently defined as 10% or $200 (whichever is greater) over the quoted estimate.
