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Albin O. Kuhn Library & Gallery - Staff Wiki

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  1.  Log into GOBI.
  2.  At the Collection Manager home screen, click on Acquisitions.
  3. It should open to Review Requests
    • On the Review Requests screen make sure the following selections are made:
      • Under Request Status: Requests Awaiting Action
      • Under Edition Source: US and UK.
      • Under Request Created Date: Last Week
  4. Click on the Submit button.
  5. To print the requests:
    • In the upper right corner click "Select all Matching Editions". All items in the list should be highlighted yellow. If there is only one order, click select.
    • From the "Select Action" drop down menu, choose print. Click Ok.
    •  Check "Include Institution Activity" and "Include Non-Subject Parameters", then click submit.
    • Orders will be listed in a PDF. Save the file to your computer, then open.
    • Select all and copy and paste the orders into a word document. Delete the header.
    • A copy of the bib search record needs to be inserted after each requested order. The bib search record includes a page break which will allow for each order to be printed individually.
    • When all orders have had a bib search record added to them, print out the document.
  6. Back in Collection Manager, we need to see if the liaison has placed any special notes on each request.
    • Click Close to return to the list of records.
    • Look for the word "NOTES" at the end of the request info.
    • If it is there, click the link and transfer the note to the printed order.
    • Make sure to check each title.
  7. We now need to determine if the item requested is a reprint.
    • In the PDF, type "reprint" in the search box.
    • If any records contain "reprint", write this on the printout for that request.
  8. Place all items in the awaiting processing box that is located behind the acquisition Librarian's desk.
  9. Now the requests need to be rejected.
    • Once again, click "Select all Matching Editions"
    • From the "Select Action" drop down menu chose Approve/Reject Requests
    • Choose Approve and click Submit.
  10. Sign off of collection Manager 
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Albin O. Kuhn Library & Gallery . University of Maryland, Baltimore County . 1000 Hilltop Circle . Baltimore MD 21250
(410) 455-2232. Questions and comments to: Web Services Librarian