Gift Paperwork

1. Gift Receipt Form: Completed by donor or whoever receives the gift in CM office. (See form #1. Also on shared drive: Shared\ill\manual\gifts\donor.inf -original to Donor upon receipt, if donor is present. If donor is not present, place in CM file only. -1copy in CM file

2. Gift Information Form: Completed by CM office. (See form#6. Also on shared drive: Shared\ill\manual\gifts\eval.doc) - For all gifts, regardless of value - original signed by CM librarian; sent to Director with gift evaluation, receipt form, inventory, draft of letter, and all other relevant correspondence and notes. AfterDirector reviews, keep original and send copies as follows:

- a. Copy for "Donor" to the Donor
- b. Copy for "Office of Institutional Advancement" to Vice President of Institutional Advancement
- c. Copy for "Inventory" to CM librarian's file for quarterly inventory mailing. (It is sent to Albert Smith).

3. Letter Thanking Donor: Completed by CM office. (First time use Form#7a). Use "Thank you again letters (Form#7b) for all gifts after the first received from the same donor. Put the title of the work in the letter if only one title is donated.

- No letter from Director if value of gift is under $25. Exception to this rule may be made by the Director. For all gifts under $25, the only correspondence from UMBC to the donor will come from Institutional Advancement.
- Original to Donor - Copy to Office of Institutional Advancement (Vice President's office)
- Copy to CM files: the president and provost do not actually get a copy even though they are copied on letter.

Shared\ill\manual\cm\gifts\paperproc6/12/06 revised LS