Due Date

Action Item

Person

Notes

 January 2011

Contact potential program speakers

GK, LL

GK

 February 2011

 Revise draft of schedule

NS,EJ

EJ

 February 2011

Draft of booth request form

SQ, KS

GK, EJ

 February 2011

Solicit for booth ideas (using form)

SQ, KS

GK, EJ

 Early March

 Finalize speakers

GK, LL

GK

 Early March

Finalize booths/participants

SQ, SK

GK, EJ

 March

Develop food/refreshments plan

TF

GK

Late March

Determine the department for tour on campus

JG

EJ

Early April

Determine rooms/locations for each activity

SQ

GK

 Late April

 Create signage

BC/NS

EJ

 Late April

 Send out Invite

 NS

EJ

 Late April

Finalize rooms/locations for each activity

SQ

GK

 Early May

Finalize event schedule – create schedule handout

NS

EJ

 Early May

Arrange A/V equipment w/ LITS

TW

GK

 16 May

 Receive final RSVPs

NS

EJ

 17 May

 Planners meeting

All

GK , EJ

 17 May

 Final count to caterer

TF, NS

EJ

 22 and 23 May

 Event setup

GK, EJ

GK, EJ

 23 May

Staff Development  and Date Event setup

RM; need more hands

EJ

23 May

Cleanup

All

GK, EJ

Post event

De-brief for next year’s event

 EJ, GK

EJ, GK

 Post event

 Thank yous to speakers

GK,   EJ, LL

GK,   EJ, LL