Gather information sources. This might be citations that the author provided, the publisher's record for the item, and the document itself. When entering information, copy and paste from information sources to avoid typos whenever possible.
Review the publisher's policy for any information or statements they require be included.
Determine the department of the UMBC author. This is often on the work itself or in the author's email. It not, use the UMBC directory, here, http://www.umbc.edu/search/directory// to find out. If you don't find it there, email the author and ask.
Log in to ScholarWorks@UMBC.
Go to the collection for the author's department, and click "Submit a new item to this collection."
Enter all authors, clicking "add" after each one. If there are creators who are not authors, enter in the next step.
If there are creators who aren't authors, such as a performer, illustrator, etc. enter them into "contributor(s)."
If there is a faculty adviser, an instructor of a class the work was created for, or a faculty sponsor of the submission, enter in "Advisor(s)."
Enter the title.
If the title appears in different forms on the work, or in different information sources, enter each different from in "Other Title(s),"
Enter the date of issue, including as much detail as available.
Enter the name of the publisher. This will be the name of a company or organization such as Wiley, IEEE, etc.
Enter the citation of the original publication. These can sometimes be obtained from the publisher's record for the item by looking for a citation or download citation link.
If the item is part of series, enter the series name. If the item is numbered, also enter the number.
Skip department and program.
Look for any identifiers on the work and enter. DOI's are common and should be added for works available for free on the web whenever possible. They are found on the publisher website or in the citation. Enter if the publisher requires they be included.
Enter the web hyperlink to works available for free on the web. Also include if the publisher requires it be included.
Select a type from the drop-down. More than one type may apply, but choose one that best describes the majority of the work.
In format, enter "journal article," "book chapter," or another pertinent statement describing the format of the work.
In extent, enter the number of pages, the length of the recording, etc.
Select a language. It will usually be English (United States)
Click next.
Enter subject keywords. Find these on the publishers record or on the work itself. If there are known to use, choose some keywords from the abstract.
Enter the abstract. If it doesn't paste with full lines, try copying and pasting it from another sources instead. If you can't get full lines, correct the line breaks by deleting them. Check the abstract for any gibberish and correct. If symbols or super or subscript didn't copy and paste correctly, find the unicode character, here, https://unicode-table.com/en/#control-character by searching for the character, and copy and paste to fix.
Enter any information on a contract or grant that funded the work in the Sponsor box.
Enter any information on the conference that a conference paper or presentation was presented at in the description box. Also enter any required publisher statements in the description box.
If an author is an employee of the U.S. Federal Government, add this note to the description field: “This work was written as part of one of the author's official duties as an Employee of the United States Government and is therefore a work of the United States Government. In accordance with 17 U.S.C. 105, no copyright protection is available for such works under U.S. Law.” If the published by the U.S. Government, "This is a work of the United States Government. In accordance with 17 U.S.C. 105, no copyright protection is available for such works under U.S. Law." in either case, put on a public domain creative commons license.
Click next.
Upload any files. If the file name is weird, enter and description and it will display instead of the file name.
Click next.
Check your submission. Be sure that all required publisher elements are included. Make sure there are no typos and all information was included.
Click next.
Choose a license type. If the work is on a creative commons license, choose that and replicate it's terms. Use the FAQ to understand the terms if necessary. If the terms aren't included in the faq, google the creative commons license abbreviation. If the work says open access, look around on the publishers site to find out what kind of creative commons license they use. If you find that, also choose creative commons license and replicate the terms. Otherwise choose "No creative commons license."
Click next.
Click the box by "I grant the license."
Click "complete submission."
Give Michelle any paper documentation after you've completed all the items on the document.

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