Albin O. Kuhn Library & Gallery - Staff Wiki


Receive invoices in PS



Navigation: Purchasing - Receipts - Add/Update Receipts - Add

 1.      Screen to the Select Purchase Order page

          *   Enter PO number in the space for ID number.
          *   Click on Search button.
          *   Activate the Sel (select) check box in the Retrieved Rows area.
          *   Click on Ok

 2.      Screen to the Maintain Receipts Receiving page

          *   Enter an invoice Total $ amount in the appropriate box.
          *   Click on     to extend the line.
          *   Enter the Invoice number in the appropriate box.
          *   Click on the Header Details link.

 3.      Screen to the Maintain Receipts Header Details page

          *   Type date or click on choose a date button for a calendar in or (beside of) the Receipt Date box, the date that you actually received the merchandise.
          *   Click on Ok.

 4.      Return to the Maintain Receipts Receiving page

          *   Click on Save the screen will appear a Receipt ID number that is under of the UMBC1.
          *   Write down this Receipt ID number on both copy and original of the invoice.
          *   Write down the PO number on the original invoice.


Albin O. Kuhn Library & Gallery . University of Maryland, Baltimore County . 1000 Hilltop Circle . Baltimore MD 21250
(410) 455-2232. Questions and comments to: Web Services Librarian