INCREASE ACCESS TO SPECIAL COLLECTIONS

Goal	Responsible Parties	Desired Timeframe	Status	Priority
Lower Level Stacks Project	Nicole	Fall 2007	COMPLETED: Nicole surveyed the materials in all aisles and placed
Hughes Company Project	Susan	Fall 2007-2008	In progress/Ongoing UPDATE, Fall 2008: : SG is setting up workflow and testing scanning procedures to begin mass scanning of glass plate negatives and metadata creation by BMS staff. Spring 2009: Scanning of the glass negs is underway. SG & Vicki have agreed on metadata.
Science Fiction Fanzine Project	Mark, Shelly	Summer/Fall 2008	In progressUPDATE, Fall 2008: Students Mark & Shelly are choosing the best copy of the duplicates to keep and are updating the database.
Exhibits in Special Collections	All Staff	Spring 2008, onward	UPDATE, Fall 2008: Thinking of rotating exhibits in Rm 104 to create interest and to inform of collections. TB is also working on an exhibit re: Darwin for the rotunda.
Photography Book Backlogs	Tom??	Fall 2007
Special Collections General Book Project	Tom	Spring/Fall 2008
Science Fiction Book Project	Tom	Fall 2007	Ongoing UPDATE, Fall 2008: TB and SG sent trucks to BMS for copy cataloging. TB is continuing to determine which books to send to BMS.
Photography Auction Catalog Project	Tom, Mary Jane	Spring 2008	UPDATE, Fall 2008: Mary Jane has gone through all the catalogs, entered them in the db and shelved them in the basement. Duplicates are boxed and waiting for TB's review.
Dick Higgins Project	Lindsey	Fall 2007/Spring 2008	COMPLETED: LL has COMPLETED processing the collection and has created a MARC record. The catalog record is not live yet, waiting for Vicki Sipe's approval and completion.
Computing Archives	Lindsey, Andrea?	Spring 2008 - Spring 2009		LOW
Facilities Management Archives	Lindsey	2008	Almost done UPDATE, Fall 2008: All of the blueprints have been labeled. Most have been interfiled. LL will discuss w/RM the plan to interfile the rest of the materials.
Special Collections Book Inventory Project	Tom	Spring, Summer 2008
Sun Photograph Project	Lindsey	Fall 2007- Summer 2008	COMPLETED: UPDATE, Fall 2008: Students have entered folder level descriptions into the database. The db can be put into PP whenever it is ready, and be displayed on the web page.
Sun Transparency & Negative Project	Susan, Tom?	Summer 2008 - Fall 2008	Ongoing UPDATE, Fall 2008: TB, SG, & Simmona Simmons met to discuss grant application to Abel Foundation. A meeting with Baltimore Sun colleagues took place in Spring, 2008, and they gave their approval for our plan to digitize.
Sun Archives Project	Lindsey	Fall 2007 - Fall 2008
Special Collections Serials Project	Susan	Fall 2007 - Spring 2008
Inventory UMBC Student Artist Books	Sara	Fall 2007 - Spring 2008	COMPLETED: I:\SpecColl\Inventories\student_book_arts.xls
Television Scripts	Lindsey	Spring - Summer 2008
Jaquish Archive Project	Susan	Fall 2007 onward	In progress UPDATE, Fall 2008: Mary Jane has processed the personal correspondence. She is now working on rehousing the photography series. Shelly, Lisa, and Tu have finished searching the publications to determine which ones we have. All duplicates have been taken to Serials, Tom has gone through those we don't have and those we are going to keep will be integrated into the collection. Susan, Katy, and Tom have gone through the Equipment series. Almost done cataloging items to keep (in PastPerfect). Must still fill out a removal form and determine method of discard.
Creation of Research Guides	Susan		Ongoing UPDATE, Fall 2008: LL has created a local history resource wiki. LL, SG, Drew Alfrgen & TB are all contributing to a pop culture wiki page. Amy McGarrahan wrote a history of Science Fiction pulps and fanzines as well as biographies of several famous sci fi authors. Nicole has finished the webiste for the online exhibit of sci fi pulps & fanzines. SG asked Reference Librarians to add SC items to their research guides, LL has worked on this.
Resdesign SC & Gallery Web Pages	Susan, Tom	Fall 2007 begin	Ongoing UPDATE, Fall 2008: LL and SG have notes re: information architecture.
DIGITIZATION INITIATIVES	Susan, Tom	Fall 2007 onward
Digital Resource (Baltimore Digitization): Susan Develop UMBC Standards for digitization: Tom Identify and implement other projects: Tom & Susan with other librarians Participate in CONTENTdm group: Tom & Susan	Susan, Tom, Lindsey, staff	Fall 2007 - Spring 2008	Ongoing UPDATE, Fall 2008: TB COMPLETED digitization standards; TB & SG participate in CDM group; All legacy collections have been uploaded to CDM; LL has established a University Photos collection and a Theatre Production Materials collection in CDM; the user interface for CDM is being worked on by Gordon; SG has added to the data dictionary and come up with metadata fields for most collections; SG wrote procedures for scanning prints; SG is working on workflow/procedures for glass negative scanning project to include BMS; LL and Amy continue to work on the archives collections.

IMPROVE STORAGE/PRESERVATION OF SC MATERIALS

Goal	Responsible Parties	Desired Timeframe	Status	Priority
Chim Gallery Show Dismantling/Condition Evaluation	Susan: Robin & Liz	Fall 2007	COMPLETED and OngoingUPDATE, Fall 2008: All framed photos have been dismantled and condition reports are done. Chim photos from UMBC collections have been returned to their permanent locations. TB is in the process of contacting Ben Schneiderman to return prints. There are also prints to be returned to George Eastman House.	High
Fichter Archive Project	Tom	Fall 2007 - Fall 2008	In progressUPDATE, Fall 2008: The archive was received and has been housed in 038. Nicole has COMPLETED an inventory of the publications.
Glassine Project	Nicole, Shelly	Ongoing	Ongoing
Photo Audio Recording Preservation Project	Tom	Spring 2008 - onward
Phase Box Project	Susan	Ongoing
APC Storage Project	Liz	Fall 2007	Ongoing UPDATE, Fall 2008: Liz has documented her progress I:\SpecColl\APC\ APC status september 2008.doc The APC wants to send the next shipment the last week of Oct. 2008 or the first week of Nov. 2008
Pulp Serials	Jamie	Fall 2007-Spring 2008	COMPLETED: Jamie rehoused all of the adventure pulps, and stored them in the back hallway by room 103. The database is NOT up to date.
Mohr Papers	Lindsey	Spring 2008
ASCB Archives	Lindsey	Spring 2008
Fischetti Papers	Lindsey	Spring 2008
Library Archives	Lindsey	Spring 2008
John Starr Papers	Lindsey	Spring 2008
Cold Storage Room Project	Tom	Spring 2008 - Summer 2008
Preservation Training (For Staff & Students)	Susan	Fall 2007	COMPLETED: SG gave the training in January of 2008. She hopes to tailor one for the students and to put it online.
Inventory salvage supplies	Susan		In progress UPDATE, Fall 2008: SG ordered salvage supplies for the FY 2009 supplies order. We also have plenty of plastic sheeting.
Review resources in Disaster Plan and UPDATE	Susan
UPDATE Preservation Policies	Susan

INCREASE SECURITY

Goal	Responsible Parties	Desired Timeframe	Status	Priority
Photography Collections Inventory Project	Susan	Fall 2007	COMPLETED UPDATE, Fall 2008: All items were located except for three. A report was sent to Larry Wilt and TB. RM is working on entering accession record data for upload into PastPerfect (first contacts, then accessions). SG will set schedule for first inventory of 1/3 of the collection.	High
Storage Vault	Tom	Spring 2008	In progress UPDATE, Fall 2008: TB sent his proposal to Larry Wilt. Spring 2009: All materials have been moved from the rear area of Rm 110. Construction has begun.

MARKETING SPECIAL COLLECTIONS

Goal	Responsible Parties	Desired Timeframe	Status	Priority
Brown Bag Tours/Meetings with Departments	Tom, Susan, Lindsey	Fall 2007, onward	Ongoing UPDATE, Fall 2008: Fine Arts Faculty Brown Bag conducted 9/2008. Staff will contact the following academic departments to schedule brown bags/info sessions: TB > History; LL > American Studies & Media & Communication Studies; SG > English. Visual Arts presentation by TB & SG completed Spring 2009.
Rotunda Exhibitions of SC Materials	Tom	Ongoing	Ongoing UPDATE, Fall 2008: TB is working on an exhibit re: Darwin
Web exhibits	Susan, Tom	Spring 2008	Nicole has completed the first web exhibit using Amy M.'s text. SG will put onto website.
Creation of marketing materials & virtual marketing (blog entries, handouts, fliers, etc.)	Susan, Lindsey		A handout for SC was created. Two videos were produced with Joe Clark's assistance (SC Overview & Using SC). Digital signage slides have been created and are displayed. Sci Fi online exhibit is uploaded to website and was on Spotlight. Several blog posts have been created advertising happenings in SC & Archives.
Primary Resources Instruction	Susan, Lindsey & Reference librarians	?
Grant research / applications	Tom, Susan, Lindsey		Ongoing UPDATE, Fall 2008: LL's proposal for funds to process the University Archives was approved for FY2009! SG has met w/Simmona re: grants for next year (e.g. preservation & access grant and other digitization grants). TB & SG are working w/Simmona to get funds for Sun photos digitization. Steve Braude is working to secure funds for digitizing Serios photos from Eisenbud collection. LL will attend an NSF grant seminar and has put together a wiki page for ideas for the CBSA: https://spaces.umbc.edu/display/library/Grant+development+for+the+Center+for+Biological+Sciences+Archives\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ SG participated in a grant webinar. Spring 2009: SG submitted IMLS Connecting to Collections grant application. SG & LL are working on pre-proposal for CLIR Cataloging Hidden Collections grant

STREAMLINE ADMINISTRATION

Goal	Responsible Parties	Desired Timeframe	Status	Priority
I-Drive Cleanup Project	Susan		In progress UPDATE, Fall 2008: This idea regarding the entire Library was addressed by the CDMWG. The Confluence Wiki was established to provide a platform to collaborate on documents. CDMWG created new folders on the I-Drive to alleviate clutter in the Allshare. SC I-Drive folder is still a mess and needs to be weeded. LL has written guidelines that we can follow.
Streamline Accessioning Procedures	Susan, Lindsey, Tom		In Progress UPDATE, Fall 2008: /wiki/spaces/library/pages/28054967 Photographs procedures: 1) /wiki/spaces/library/pages/28054102 2) /wiki/spaces/library/pages/28055396 3) /wiki/spaces/library/pages/28054100
Collection Management Software Acquisition	Susan		COMPLETED: PastPerfect was purchased. Training was conducted 7/2008. SG & LL are working on uploading information and existing records. Conversion of SC db's to PP should be completed the week of June 15th. PP Online has been purchased. We will need to customize it, and export items to it.
Write up Procedures	Susan		In progress UPDATE, Fall 2008: SG & LL have been avid users of the Confluence wiki. SC student & staff procedures: https://spaces.umbc.edu/display/library/Special+Collections+Procedures\\ Other procedures can be found throughout the Special Collections Department space on the wiki
Front Desk / Reading Room Clean up	All staff		In progress UPDATE, Fall 2008: We had one successful cleaning day. The tables are again cluttered. We need to schedule another one. Spring 2009: Reading Room cleaned for Fichter visit. It is now interim storage for items displaced by vault move/construction.