Goal

Responsible Parties

Desired Timeframe

Status

Priority

Lower Level Stacks Project

Nicole

Fall 2007

COMPLETED:  Nicole surveyed the materials in all aisles and placed

Hughes Company Project 

Susan

Fall 2007-2008

In progress/Ongoing
UPDATE, Fall 2008:  :  SG is setting up workflow and testing scanning procedures to begin mass scanning of glass plate negatives and metadata creation by BMS staff.  Spring 2009:  Scanning of the glass negs is underway.  SG & Vicki have agreed on metadata. 

Science Fiction Fanzine Project

Mark, Shelly

Summer/Fall 2008

In progressUPDATE, Fall 2008:  Students Mark & Shelly are choosing the best copy of the duplicates to keep and are updating the database.

Exhibits in Special Collections

All Staff

Spring 2008, onward

UPDATE, Fall 2008:  Thinking of rotating exhibits in Rm 104 to create interest and to inform of collections.  TB is also working on an exhibit re: Darwin for the rotunda.

Photography Book Backlogs

Tom??

Fall 2007

Special Collections General Book Project

Tom

Spring/Fall 2008

Science Fiction Book Project

Tom

Fall 2007

Ongoing
UPDATE, Fall 2008:  TB and SG sent trucks to BMS for copy cataloging.  TB is continuing to determine which books to send to BMS.

Photography Auction Catalog Project

Tom, Mary Jane

Spring 2008

UPDATE, Fall 2008:  Mary Jane has gone through all the catalogs, entered them in the db and shelved them in the basement.  Duplicates are boxed and waiting for TB's review.

Dick Higgins Project

Lindsey

Fall 2007/Spring 2008

COMPLETED:  LL has COMPLETED processing the collection and has created a MARC record.  The catalog record is not live yet, waiting for Vicki Sipe's approval and completion.

Computing Archives

Lindsey, Andrea?

Spring 2008 - Spring 2009

LOW

Facilities Management Archives

Lindsey

2008

Almost done
UPDATE, Fall 2008:  All of the blueprints have been labeled.  Most have been interfiled.  LL will discuss w/RM the plan to interfile the rest of the materials.

Special Collections Book Inventory Project

Tom

Spring, Summer 2008

Sun Photograph Project

Lindsey

Fall 2007- Summer 2008

COMPLETED:
UPDATE, Fall 2008: 
Students have entered folder level descriptions into the database.  The db can be put into PP whenever it is ready, and be displayed on the web page.

Sun Transparency & Negative Project

Susan, Tom?

Summer 2008 - Fall 2008

Ongoing
UPDATE, Fall 2008: 
TB, SG, & Simmona Simmons met to discuss grant application to Abel Foundation.  A meeting with Baltimore Sun colleagues took place in Spring, 2008, and they gave their approval for our plan to digitize.

Sun Archives Project

Lindsey

Fall 2007 - Fall 2008

Special Collections Serials Project

Susan

Fall 2007 - Spring 2008

Inventory UMBC Student Artist Books

Sara

Fall 2007 - Spring 2008

COMPLETED:
I:\SpecColl\Inventories\student_book_arts.xls

Television Scripts

Lindsey

Spring - Summer 2008

Jaquish Archive Project

Susan

Fall 2007 onward

In progress
UPDATE, Fall 2008:  Mary Jane has processed the personal correspondence.  She is now working on rehousing the photography series.  Shelly, Lisa, and Tu have finished searching the publications to determine which ones we have.  All duplicates have been taken to Serials, Tom has gone through those we don't have and those we are going to keep will be integrated into the collection.  Susan, Katy, and Tom have gone through the Equipment series.  Almost done cataloging items to keep (in PastPerfect).  Must still fill out a removal form and determine method of discard.

Creation of Research Guides

Susan

Ongoing
UPDATE, Fall 2008:  LL has created a local history resource wiki.  LL, SG, Drew Alfrgen & TB are all contributing to a pop culture wiki page.  Amy McGarrahan wrote a history of Science Fiction pulps and fanzines as well as biographies of several famous sci fi authors.  Nicole has finished the webiste for the online exhibit of sci fi pulps & fanzines.    SG asked Reference Librarians to add SC items to their research guides, LL has worked on this.

Resdesign SC & Gallery Web Pages

Susan, Tom

Fall 2007 begin

Ongoing
UPDATE, Fall 2008:  LL and SG have notes re: information architecture. 

DIGITIZATION INITIATIVES

Susan, Tom

Fall 2007 onward

• Digital Resource (Baltimore Digitization): Susan

• Develop UMBC Standards for digitization: Tom

• Identify and implement other projects: Tom & Susan with other librarians 

• Participate in CONTENTdm group: Tom & Susan

Susan, Tom, Lindsey, staff

Fall 2007 - Spring 2008

Ongoing
UPDATE, Fall 2008:  TB COMPLETED digitization standards; TB & SG participate in CDM group; All legacy collections have been uploaded to CDM; LL has established a University Photos collection and a Theatre Production Materials collection in CDM; the user interface for CDM is being worked on by Gordon; SG has added to the data dictionary and come up with metadata fields for most collections; SG wrote procedures for scanning prints; SG is working on workflow/procedures for glass negative scanning project to include BMS; LL and Amy continue to work on the archives collections.

Goal

Responsible Parties

Desired Timeframe

Status

Priority

Chim Gallery Show Dismantling/Condition Evaluation

Susan: Robin & Liz

Fall 2007

COMPLETED and OngoingUPDATE, Fall 2008:  All framed photos have been dismantled and condition reports are done.  Chim photos from UMBC collections have been returned to their permanent locations.  TB is in the process of contacting Ben Schneiderman to return prints.  There are also prints to be returned to George Eastman House.

High

Fichter Archive Project

Tom

Fall 2007 - Fall 2008

In progressUPDATE, Fall 2008:  The archive was received and has been housed in 038.  Nicole has COMPLETED an inventory of the publications.

Glassine Project 

Nicole, Shelly

Ongoing

Ongoing

Photo Audio Recording Preservation Project

Tom

Spring 2008 - onward

Phase Box Project

Susan

Ongoing

APC Storage Project

Liz

Fall 2007

Ongoing
UPDATE, Fall 2008:  Liz has documented her progress I:\SpecColl\APC\ APC status september 2008.doc
The APC wants to send the next shipment the last week of Oct. 2008 or the first week of Nov. 2008

Pulp Serials

Jamie

Fall 2007-Spring 2008

COMPLETED:  Jamie rehoused all of the adventure pulps, and stored them in the back hallway by room 103.  The database is NOT up to date.

Mohr Papers

Lindsey

Spring 2008

ASCB Archives

Lindsey

Spring 2008

Fischetti Papers

Lindsey

Spring 2008

Library Archives

Lindsey

Spring 2008

John Starr Papers

Lindsey

Spring 2008

Cold Storage Room Project

Tom

Spring 2008  - Summer 2008

Preservation Training (For Staff & Students)

Susan

Fall 2007

COMPLETED:  SG gave the training in January of 2008.  She hopes to tailor one for the students and to put it online.

Inventory salvage supplies

Susan

In progress
UPDATE, Fall 2008:  SG ordered salvage supplies for the FY 2009 supplies order.  We also have plenty of plastic sheeting.

Review resources in Disaster Plan and UPDATE

Susan

UPDATE Preservation Policies

Susan

Goal

Responsible Parties

Desired Timeframe

Status

Priority

Photography Collections Inventory Project

Susan

Fall 2007

COMPLETED
UPDATE, Fall 2008:  All items were located except for three.  A report was sent to Larry Wilt and TB.  RM is working on entering accession record data for upload into PastPerfect (first contacts, then accessions).  SG will set schedule for first inventory of 1/3 of the collection.

High

Storage Vault

Tom

Spring 2008

In progress
UPDATE, Fall 2008:  TB sent his proposal to Larry Wilt.  Spring 2009:  All materials have been moved from the rear area of Rm 110.  Construction has begun.

Goal

Responsible Parties

Desired Timeframe

Status

Priority

Brown Bag Tours/Meetings with Departments

Tom, Susan, Lindsey

Fall 2007, onward

Ongoing
UPDATE, Fall 2008:  Fine Arts Faculty Brown Bag conducted 9/2008.  Staff will contact the following academic departments to schedule brown bags/info sessions:  TB > History; LL > American Studies & Media & Communication Studies; SG > English.  Visual Arts presentation by TB & SG completed Spring 2009.

Rotunda Exhibitions of SC Materials

Tom

Ongoing

Ongoing
UPDATE, Fall 2008:  TB is working on an exhibit re: Darwin

Web exhibits

Susan, Tom

Spring 2008

Nicole has completed the first web exhibit using Amy M.'s text.  SG will put onto website.

Creation of marketing materials & virtual marketing (blog entries, handouts, fliers, etc.)

Susan, Lindsey

A handout for SC was created.  Two videos were produced with Joe Clark's assistance (SC Overview & Using SC).  Digital signage slides have been created and are displayed.    Sci Fi online exhibit is uploaded to website and was on Spotlight.  Several blog posts have been created advertising happenings in SC & Archives.

Primary Resources Instruction

Susan, Lindsey & Reference librarians

?

Grant research / applications

Tom, Susan, Lindsey

Ongoing
UPDATE, Fall 2008:  LL's proposal for funds to process the University Archives was approved for FY2009! SG has met w/Simmona re: grants for next year (e.g. preservation & access grant and other digitization grants).  TB & SG are working w/Simmona to get funds for Sun photos digitization.  Steve Braude is working to secure funds for digitizing Serios photos from Eisenbud collection.  LL will attend an NSF grant seminar and has put together a wiki page for ideas for the CBSA:

https://spaces.umbc.edu/display/library/Grant+development+for+the+Center+for+Biological+Sciences+Archives\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\

SG participated in a grant webinar. 
Spring 2009:  SG submitted IMLS Connecting to Collections grant application.  SG & LL are working on pre-proposal for CLIR Cataloging Hidden Collections grant

Goal

Responsible Parties

Desired Timeframe

Status

Priority

I-Drive Cleanup Project

Susan

In progress
UPDATE, Fall 2008:  This idea regarding the entire Library was addressed by the CDMWG. 
The Confluence Wiki was established to provide a platform to collaborate on documents. 
CDMWG created new folders on the I-Drive to alleviate clutter in the Allshare. 

SC I-Drive folder is still a mess and needs to be weeded.  LL has written guidelines that we can follow.

Streamline Accessioning Procedures

Susan, Lindsey, Tom

In Progress
UPDATE, Fall 2008:  Archives procedures
Photographs procedures: 1) detailed instructions  2) quick steps  3) gift paperwork workflow

Collection Management Software Acquisition

Susan

COMPLETED:  PastPerfect was purchased.  Training was conducted 7/2008.  SG & LL are working on uploading information and existing records.  Conversion of SC db's to PP should be completed the week of June 15th.  PP Online has been purchased.  We will need to customize it, and export items to it.

Write up Procedures

Susan

In progress
UPDATE, Fall 2008:  SG & LL have been avid users of the Confluence wiki.  SC student & staff  procedures: 

https://spaces.umbc.edu/display/library/Special+Collections+Procedures\\

Other procedures can be found throughout the Special Collections Department space on the wiki

Front Desk / Reading Room Clean up

All staff

In progress
UPDATE, Fall 2008:  We had one successful cleaning day.  The tables are again cluttered. 
We need to schedule another one. Spring 2009:  Reading Room cleaned for Fichter visit.  It is now interim storage for items displaced by vault move/construction.