HillTop Travel Request Form

Purpose:

The HillTop Travel Request form is a document used for those who are requesting travel compensation for travel expenses, living, registration, membership fees, meals, and other out of pocket expenses.

Workflow:

The Hilltop Travel Request form is accessed by the Initiator. 

It may be filled out on behalf of the Traveler by selecting the dropdown box "Yes". The Initiator will then input the traveler's information for review and approval.

If there is an overlap between the Supervisor, Department Head or Executive DIrector, i.e. the Executive Director is the supervisor, "Yes" will be selected in the dropdown box. By choosing "No" the initiator will input the supervisor's information for review and approval.

The Executive Director or Chief of Staff will be chosen from the dropdown list by the Initiator. The Chief of Staff will be chosen in the Executive Director's absence.

The Initiator will choose the Processor, or purchaser, of goods and services.

The supervisor and the Executive Director will review and fill out the required data fields.

Business Manager/Director of Program Admin will review and fill out the required data fields.

The Processor will then review the entire form and sign off.

Resources needed to fill out the form:

• Supervisor

• Executive Director

• Business Manager/ Director of Program Admin

• Expenses of the Travel Trip

• Details of time and location

How to fill out the form:

The Requestor will access the webform and fill out the roles and emails necessary and then move on to the document form where they will need to fill out the required data and information.