General Instructions
If a book comes with accompanying material, it will stay with the book. This includes CDs, DVDs, CD-ROMs, DVD-ROMs, cassettes, disks, maps, pamphlets, etc. The format is irrelevant; all accompanying formats will stay with the book. Place an Accompanying Material flag in the book.
For stand alone materials, see the relevent documentation:
CDs: For staff or for students
CD-ROMs and DVD-ROMs
Note: Until March 2012, CD- and DVD-ROMs stayed with the book while CDs and DVDs (and disks, tapes, etc) were separated from the book and shelved in Media or the stacks.
Cataloging Instructions
Bib record
006
This field is used to code the characteristics of accompanying material.
In Aleph,add a blank 006 field and open the form (Ctrl F).
In Connexion, under the Edit menu, choose Guided Entry -->Insert 006 and select the appropriate format.
Use the following chart for guidance.
| Additional characteristics | Default code | Meaning | Alternative code | Meaning |
|---|---|---|---|---|
| Books | a | Language material | t | Manuscript language material |
| Computer files | m | Computer file | n/a | |
| Maps | e | Cartographic material | f | Manuscript cartographic material |
| Mixed materials | p | Mixed materials | n/a | |
| Scores | c | Notated music | d | Manuscript notated music |
| Continuing resource | s | Serial/integrating resource | n/a | |
| Sound recordings | j | Musical sound recording | i | Nonmusical sound recording |
| Visual materials | g | Projected medium | k o r | Two-dimensional nonprojectable graphic Kit Three-dimensional artifact or naturally ocurring object |
007
If this field is present, verify the required bytes/subfields. If not, add the field as text in Connexion or using the Ctrl-F form in Aleph.
Required bytes/subfields are in bright pink.
CD- and DVD-ROMs
| Definition | Byte | Subfield | Code |
|---|---|---|---|
| Category of material | 00 | a | c = electronic resource |
| Material designation | 01 | b | o = optical disc |
| Undefined | 02 | ||
| Color | 03 | d | b = black & white c = multicolored |
| Dimensions | 04 | e | g = 4 3/4 in. z = other |
| Sound | 05 | f | a = sound |
| Image bit depth | 06-08 | g | |
| File formats | 09 | h | |
| Quality assurance | 10 | i | |
| Antecedent/source | 11 | j | |
| Level of compression | 12 | k | |
| Reformatting quality | 13 | l |
CDs
| Definition | Byte | Subfield | Code |
|---|---|---|---|
| Category of material | 00 | a | s = sound recording |
| Specific material designation | 01 | b | d = sound disc |
| Speed | 03 | d | f = 1.4 m. per sec. |
| Configuration of playback channels | 04 | e | m = mono q = quadrophonic (four channels) s = stereo u = unknown z = other |
| Groove width/groove pitch | 05 | f | n = n/a |
| Dimensions | 06 | g | g = 4 3/4 in. (standard size) a = 3 in. (small format) |
| Tape width | 07 | h | n = n/a |
| Tape configuration | 08 | i | n = n/a |
| Kind of disc, cylinder or tape | 09 | j | m = mass produced, commercialy produced |
| Kind of material | 10 | k | m = plastic with metal |
| Kind of cutting | 11 | l | u = unknown |
| Special playback characteristics | 12 | m | e = digital recording |
| Capture and storage techniques | 13 | n | d = digital recording e = analog recording u = unknown |
DVDs
| Definition | Byte | Subfield | Code |
|---|---|---|---|
| Category of material | 00 | a | v = videorecording |
| Specific material designation | 01 | b | d = videodisc |
| Color | 03 | d | b = black and white c = multicolored u = unknown |
Videorecording format | 04 | e | v = DVD |
| Sound on medium or separate | 05 | f | a = sound on medium |
| Medium for sound | 06 | g | i = videodisc |
| Dimensions | 07 | h | z = other (used for all videodiscs) |
| Configuration of playback channels | 08 | i | k = mixed m = mono n = silent q = multichannel, surround or quadrophonic s = stereo u = unknown z = other |
Text (Booklets, pamphlets, etc.)
| Definition | Byte | Subfield | Code |
|---|---|---|---|
| Category of material | 00 | a | t = text |
| Specific material designation | 01 | b | a = regular print b = large print c = braille d = loose-leaf u = unspecified z = other |
Disks
| Definition | Byte | Subfield | Code | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Category of material | 00 | a | c = electronic resource | ||||||||
| Material designation | 01 | b | o = optical disc | ||||||||
| Undefined | 02 | ||||||||||
| Color | 03 | d | b = black & white c = multicolored | ||||||||
| Dimensions | 04 | e | g = 4 3/4 in. z = other | ||||||||
| Sound | 05 | f | a = sound | ||||||||
| Image bit depth | 06-08 | g | |||||||||
| File formats | 09 | h | |||||||||
| Quality assurance | 10 | i | |||||||||
| Antecedent/source | 11 | j | |||||||||
| Level of compression | 12 | k | |||||||||
| Reformatting quality | 13 | l |
300 $e
(Note: this is NOT a required subfield. It may not be present.)
Examples (these may be more or less complete in OCLC records):
$e 1 atlas (301 p., 19 leaves : col. maps ; 34 cm.)
$e 3 maps + teacher's manual.
$e 1 sound disc (24 min. : analog, 33 1/3 rpm, mono. ; 14 in.)
$e 1 answer book.
$e 1 CD-ROM (sd., col. ; 4 3/4 in.)
Items and Holdings
Accompanying materials DO NOT get separate items.
Add an OPAC note
Includes 1 disc*
*There are a variety of appropriate terms for use here. If there is a 300 $e, you can use the term listed there. If that term is confusing or overly detailed, or there is no 300 $e, you can use one of the following (either singular or plural):
disc
map
booklet
pamphlet
disk
cassette
DVD-ROM
CD-ROM
leaves
page
plate
sheet
score
photograph
slide
atlas
This list is not exhaustive. If you have any questions, or none of these terms is appropriate, ask the E-resources and Media Cataloger.
Processing Instructions
Packaging:
Pocket in the back of the book.
Barcode:
Not on the item, only on the book.
Tattle tape:
Not on the item, only on the book.
Label stock:
None for the item.
Call number (taken from the book):
For discs, write the call number on the inner ring of the disc.
For other materials, write the call number on a label, cover or wherever it will fit.
Property stamp:
For discs, write the call number on the inner ring of the disc.
For other materials, stamp wherever it will fit.
Stickers:
Software Copyright sticker on or near pocket.
"Check for" stickers, 1 on outside of book, 1 near date due slip.