Arranging for the Book Sale:

1. Choose the potential dates for the book sale at the beginning of each semester to reserve the Rotunda.
(Should consider CM staff and student availability. Check regarding vacations.)

Email the following staff with several possible dates to make sure there aren't any conflicts:
Collection Management Librarian
Library Director
Curator of Special Collections
Library Director's secretary

2. Set dates once the above have confirmed availability.

3. Send email to Library Staff through Kuhn list (Kuhn-Staff <kuhn-staff@listproc.umbc.edu>) notifying them of the dates.

4. Send email to Tom Beck regarding review of books for sale.

5. Ask Reference staff (Janet Hack) to place the notice on Library's web page as soon as you have a date.

6. Create a flyer for the book sale and post it on CMILL's door as well as front doors to library about 1 month in advance.

7. Mail a copy of flyer to each department on campus. (Fold flyer in half and address to department)

8. Remind Collection Management Librarian to send out notice about Faculty Preview.

9. Three weeks prior to the books sale; email Insights as well as the Retriever regarding book sale notice.

10. Email Katy Sullivan and ask her to have the Leisure literature removed from the shelves in the Rotunda for the book sale. Give her date by which shelves need to be emptied and a date by which all books, including free books will be removed.

11. Two weeks prior to the book sale email Tom Beck to please remove the glass exhibit cases out of the Rotunda by dates you need.

12. Email Robin Moskal regarding cash to be used for change during the book sale.
quantity????

13. Send emails requesting loans of empty book trucks, boxes, and shopping bags as needed.

Supplies for book sale:

1. Make sure you have enough cash register receipt paper.

2. Make sure you have a spare ink ribbon.

3. Make sure you have backup batteries for register.

4. Price signs

5. "Please Do Not Enter" signs

6. Cash/Check only and No Refunds signs

7. Do Not Remove signs

8. Two tables from 154

9. Two chairs

10. Cash register, extension cords, manual

11. Void slips, money deposit forms (the first is different)

12. Scrap paper, pencils, scotch tape, stapler & staples, calculator, scissors, cell phone and/or walkie talkie, empty boxes, shopping bags, signs for bookshelves (type of books).

13. Desensitizer

14. Traffic control posts: need at least 8 of them (some are stored in photocopy room next to Circ and some are in 154)

Setting up for the book sale:

1. Allow a couple of days to set up. Put shelves in the Rotunda. Place books on shelves. Move benches to appropriate places in Rotunda. Mark off book sale area and place signs such as "Do Not Enter" where people can see them.

2. Move two tables from 154 to Rotunda for register and staff to use.

3. Move benches in the Rotunda to mark off two sides of the circle.

3. Review cash register procedures.

3. Give money with deposit forms to AR staff for deposit during the book sale.