The following guidelines apply to the equipment (i.e. DSLR cameras, projectors, camcorders, sound recorders) that will circulate from the Media desk:

Workflow:

When equipment is purchased, the Media Librarian will bring one copy of the manual for each type of equipment purchased the E-Resources and Non-Print Media Cataloger. The Media Librarian will also provide a spreadsheet detailing the Item Name; Item Status (Equip1, Equip2, or Equip3); whether or not the equipment was purchased by DoiT; Call Number; Accompanying Accessories; Notes/Quantity.

The Cataloger will create bibliographic records from the spreadsheet; when the cataloger is ready, she will coordinate with the Media Librarian to bring all the equipment to Tech Services for barcodes and item specific cataloging. (one-business day turnaround?)

The equipment will then return to Media for labeling.

Cataloging guidelines:

Bibliographic:

Create records in Aleph.

Mixed Materials record

Fixed fields: accept defaults, add encoding level K

008 fields; DtSt: n; Dates: uuuu,uuuu; country (place of pub): xx)

245 $a (full title string) $h [equipment] / $c (manufacturer)

246 any variations of the title and combinations of the title/manufacturer

300 equipment type (i.e. HD camcorder; portable projector, etc.) + $e additional equipment

538 File formats, protocols, compatibility, etc.

500 additional notes

STA SUPPRESSED

Holding:

852 first indicator 8

$b BC-BC

$c MDEQP

$h call number supplied by Media

OWN field

Item:

Sublibrary: BC-BC

Collection: MDEQP

Material Type: EQP

Item Status: Equip1, Equip2, Equip3 (information from Media Librarian)

barcode

HOL with call number, one for all items

Internal note: serial number; LITS/Media funded

Description: camera/accessory bag

UMBCCirculatingEquipmentItemStatuses.docx