The following guidelines apply to the equipment (i.e. DSLR cameras, projectors, camcorders, sound recorders) that will circulate from the Media desk:

Workflow:

When equipment is purchased, the Media Librarian will bring one copy of the manual for each type of equipment purchased the E-Resources and Non-Print Media Cataloger. The Media Librarian will also provide a spreadsheet detailing the Item Name; Item Status (Equip1, Equip2, or Equip3); whether or not the equipment was purchased by DoiT; Call Number; Accompanying Accessories; Notes/Quantity.

The Cataloger will create bibliographic records from the spreadsheet; when the cataloger is ready, she will coordinate with the Media Librarian to bring all the equipment to Tech Services for barcodes and item specific cataloging. (one-business day turnaround?)

The equipment will then return to Media for labeling.

Cataloging guidelines:

Bibliographic:

(Mixed Materials record; DtSt n, Dates: uuuu,uuuu; encoding level K; country: xx)

245 $a (full title string) $h equipment / $c (manufacturer

246 any variations of the title and combinations of the title/manufacturer

300 equipment type (i.e. HD camcorder; portable projector, etc.)

538 File formats, protocols, compatibility, etc.

500 additional notes

(DoiT note? Purchaser?)

Item:

Sublibrary: BC-BC

Collection: MDEQP

Material Type: EQP

Item Status: Equip1, Equip2, Equip3 (information from Media Librarian)

barcode

HOL with call number, one for all items

Internal note: serial number; LITS/Media funded

Circ note: camera/accessory bag  (I would prefer not to have circ notes since the pop-up causes check-in mistakes to occur more frequently.  JH)

UMBCCirculatingEquipmentItemStatuses.docx