• Books that have been received will be placed on a book truck and moved into the Acquisitions area. There may also be books that are placed on the receiving table against the wall. Items placed on the table will include those from Barnes & Noble, VISA vendors, foreign vendors, and single YBP shipments.
• On the truck and table, each shipment of books will be followed by its corresponding invoice. Please keep the books in order as it matches the order on the invoice.
• There are no Purchase Orders for YBP books. They go directly to receiving without any paperwork.
• Barnes & Noble purchase orders are in files in the Barnes & Noble Open Order File drawer. Purchase orders are grouped by order in files, and files are organized by the order in which the orders were placed. When you find the file that matches your order, place the invoice (if there are not 2 copies of the invoice, make an additional copy) on top of the folder and the items on top of the invoice.
• Visa orders are those items not ordered from YBP, Barnes & Noble, or our foreign vendors. The purchase orders that go with these items should be in the file cabinet drawer marked "Open Orders for Visa." When you find the file that matches your order, place the invoice (if there are not 2 copies of the invoice, make an additional copy) on top of the folder and the items on top of the invoice.
• The purchase orders that go with the foreign vendor should be in the Assorted Vendor file drawers (located to the right of the receiving table). Within these drawers, the POs are filed alphabetically by title.
• When pulling an item's purchase order, check it against the material we have received. All bibliographic (title, ISBN) information should be a match.
• Once the purchase order is pulled a couple of things need to happen:
  1. There needs to be 2 copies of the PO. If this is not the case, make a copy of the PO you pulled. If you cannot find a PO in the file drawer then show the item to the high volume ordering technician for help.
  2. Check for any relevant flags. Refer to the Flag Key located on the receiving table to see which color flag matches which library note or special fund
  3. Put both P.O. copies and the flags in the book. Do not fold the PO, instead, place it just in side the front cover of the book and fold any part of the PO that is sticking out inside the back cover of the book.
• When finished with items on the book truck, place the corresponding invoice after the last book it covers and proceed to the next shipment's invoice. If no more books are on the cart then you are done. Leave the cart there for invoicing.
• When finished with items on the table, place the invoice on the table and the books on top. Leave the items on the table for invoicing.

Pulling Visa Purchase Orders for Receiving
Added by coreyb1 , last edited by coreyb1 on Sep 18, 2008
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• All books that have been purchased using the campus visa will be placed on the receiving table. The table is located against the wall in the acquisitions area. For the most part,
  o On the table, each shipment of materials will be followed by its corresponding invoice. Please keep the items in order as it matches the order on the invoice.
• (The file cabinet is to the left of the receiving table). Within this drawer, the orders are in manilla folders filed alphabetically by vendor.
  o It is important to note here that orders placed with Amazon and Barnes and Noble are filed alphabetically, but within the file you will locate the proper order by the last 4 digits of the order number.
  If you cannot find a PO set the shipment by the sign that says "No Visa Folder Found".
• When all the purchase orders have been pulled, leave the items on the table for invoicing.