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• On receipt: load the combined files of records for e (Internet only)-documents: full followed by changed.
• Load the file of tangible monograph records: full followed by changed, after the weekly SLS file is loaded. (The files of full and changed records are usually received on a Tuesday or a Wednesday, holding the load of the tangible files until after the weekly SLS files have been received and loaded ensures that any full records in the monthly file overlay items received in the SLS file on Thursdays.)
*I.E-only records load (including monos, serials, and changes):*
• BC WWW HOL and item are created automatically and XPT tag added to the bib. record upon load.
• No processing work is required. The Database Management Librarian does cursory check for each load.
*II.Full mono records load:*
Make a print out of the Loader report:
• Point the browser to: http://alephprod.umd.edu/reports/loadbib/list.jsp?lib=mai01&loader=marcive-full
• Highlight the date of report to print
• Choose an Institution: highlight UMBC from the list
• Change page setup to landscape
• Click "Get Report"
• Click Print the print iconReport
*A."New Records":*
• Search by MAI01 system number in global Catalog.
• Search by 086 (subfield "z" also if present) in the Search Tab by copying 086 in the record and pasting it in the search box.
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o All other cases, consult the Database Management Librarian.
*B."Records overlaid by incoming records"* (includes both SLS overlays and full record overlays). The loader report shows the records in USMAI before they were overlaid.
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• If multiple matching records are found, follow the same instructions in A.II.
B.II. If yes: skip it. No further processing is needed.
*C."No XPT":* XPT tag should have been added after Sections A and B are processed. Check if not sure.
The following sections need no further processing:
*D."Def HOL created"*
* E."Def Item created"*
* F."New w/o HOL"*
* G."New w/o Item"*