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- Robin sends a notice to liaisons regarding the end-of-year delay in rush ordering.
- First day to create an FY10 requisition.
Wednesday, June 1210
- Last day for VISA ordering (except rushes).
FridayMonday, June 15
- Last day for rush VISA ordering.
- Michelle sends Alla request to send to Melissa to re-allocate FY08 transfer fund expenditures from Revenues to Materials.
Thursday, June 18
- Accounts Payable invoice submission deadline.
- Last day to enter new invoices in Aleph.
- Last day to "R" invoices in Aleph.
- All invoices must be "R" or "P" by COB.
- Michelle prepares final movement of revenue funds to materials.
- Jen inputs final movement of revenue funds to materials (as allocations).
Friday, June 19
- Last day for journal entries (transfers).
- Michelle checks budget records setup: Budget code: XX-code-year, CP-ITD-2003, Budget type - XXREG, XXEND, XXGIF, XXGRA, Annual budget box checked.
- Last day to create and approve an FY09 Requisition in PeopleSoft.
- Last day to "P" invoices in Aleph--all invoices must be "P" by COB.
- Today's "N" Report should be Blank.
- Michelle reconciles final movement of revenues funds to materials.
Monday, June 22
ITD Runs End of Year Closeout
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- Jen confirms that new budgets were set up correctly.
- Tricia re-deposits final FY08 Revenue Fund balances into FY09 Revenue FundsMichelle prepares movement of any lagging FY08 revenue transactions.
- Jen inputs movement of any lagging revenue funds to materials (as expenditures from revenues, allocations in materials).
- Darlene sets allocations and over-encumber and over-expend thresholds for books.
- Michelle calculates Endowment Fund balances and sets them in Foundation Fund Database.
Wednesday, June 24
- Alla "P's" re-deposited FY09 Revenue Fund beginning balances.
- Darlene sets allocations for serials (tentative).
- Darlene sets Endowment Fund over-encumbrance thresholds.
- Michelle checks book allocations
- Michelle reconciles re-allocation of revenue funds.
- FY09 ordering may begin (all requisitions held until July 7 when Accounts Payable will start accepting requisition requests again)
- FY09 receiving may begin (all invoices held with "N" status until July 7 when Accounts Payable will start processing invoices again)
Thursday, June 25
- Jen re-allocates final FY08 Revenue Fund balances into FY09 Revenue Funds (as initial allocations)
- Michelle and Kenny do Web Order System Closeout.
- Tricia sets new FY balances in the web order system.
Monday, June 29
- Michelle reconciles FY08 carryover in revenues.
- First day for FY09 VISA orders.
- Payment of invoices begins--invoices can be r'ed and sent to A & R for payment.
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