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Note: Any FAC/STAFF or Special Collections materials should go to a copy-cataloger.
Searching guidelines
Search ALEPH
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Compare the composer(s) and titles on the item to the record. This information can be found in the 100, 240, 245, 505 and 700 author/title headings. Verify that all the works on the item are mentioned on the record somewhere.
- If all the works were written by the same composer, s/he will be listed as the 100. If there are several works by different composers, one of the composers may be listed in the 100; otherwise, they will be listed in a 700.
- 240 might contain the title of the first work.
- All the works might be listed in the 245, if there is no "collective title."
- The 505 might contain the titles (and occasionally the composers) of all the works. If all the titles contain the same word (like Symphony or Quartet), that word will be left out of the titles in the 505.
- This information will look different and appear in different fields in RDA records; go to RDA Guidelines for more information.
Popular music
Veryify the artist and songs. If there are additional songs listed on the record (in the 505) that aren't listed on the item, or if there are additional songs listed on the item but not the record (and it's the only record available), give it to the e-resources/media librarian.
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Add XPT $a Y $b MUB to record.
You can use the Alt+X macro to do this automatically.
If this is an ACQ-CREATED record, close the 950 tag by adding $b BC $cYYYYMMDD. If another institution has closed the tag, just let it be.
You can use the Alt-D Macro to close this field and simultaneously add the XPT field.
Make sure to Save to Server at this point.
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Go to the Item view. In the top pane, click New if no UMBC item shows up. In Tab 1. of the bottom pane, set the following values:
Sublibrary: BC-BC
Collection: MSTCK
Material Type: ACD
Item Status: 07
Barcode: [scan in]
Scanning in the barcode will automatically save the item record. Otherwise, you will neet to hit Update.
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- For single disc jewel cases, place the barcode on the jewel case, under the disc.
- For multi-disc jewel cases, place the barcode under the last disc.
- For boxed sets with multiple jewel cases, barcode each jewel case separately; give each disc a v. or disc number, depending on the terminology used on the piece.
- If there is one booklet for the whole set, barcode it separately, on the lower upper left front corner. Remember that the material type should be BOOK.
- For a single jewel case in a slip case with a booklet, barcode the jewel case only.
- For boxed sets that have the discs in sleeves rather than jewel cases, barcode the box.
- Include an OPAC note: "Check for # CDs"
HOL Links
In tab 6 of the bottom pane, Create New holdings record if none exists. Then click edit.
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