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Note: Any FAC/STAFF or Special Collections materials should go to a copy-cataloger.
Searching guidelines
Search ALEPH
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If the item in hand is an Enhanced CD (i.e. contains content accessible on a computer), verify that the record is for the enhanced version and vice versa. More information on enhanced CDs is available here.
Works
Classical music
Compare the composer(s) and titles on the item to the record. This information can be found in the If the item in hand mentions SACD, make sure that "SACD" or "Super audio compact disc" appear somewhere in the record.
Works
Classical music
Compare the composer(s) and titles on the item to the record. This information can be found in the 100, 240, 245, 505 and 700 author/title headings. Verify that all the works on the item are mentioned on the record somewhere.
- If all the works were written by the same composer, s/he will be listed as the 100. If there are several works by different composers, one of the composers may be listed in the 100; otherwise, they will be listed in a 700.
- 240 might contain the title of the first work.
- All the works might be listed in the 245, if there is no "collective title."
- The 505 might contain the titles (and occasionally the composers) of all the works. If all the titles contain the same word (like Symphony or Quartet), that word will be left out of the titles in the 505.
- This information will look different and appear in different fields in RDA records; go to RDA Guidelines for more information.
Popular music
Veryify the artist and songs. If there are additional songs listed on the record (in the 505) that aren't listed on the item, or if there are additional songs listed on the item but not the record (and it's the only record available), give it to the e-resources/media librarian.
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This information is found in 028 and 500 fields. The music number on the item MUST match one music number on the record. If there are multiple numbers on the record or the item, there only needs to be one match. However, be careful with set numbers. Check the rest of the record to make sure it is for the single item and not for the entire set.
Holdings and Items
XPT
Add XPT $a Y $b MUB to record.
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After the record is in Aleph, go to the Cataloging view.
Add XPT $a Y $b MUB to record.
You can use the Alt+X macro to do this automatically.
If this is an ACQ-CREATED record, close the 950 tag by adding $b BC $cYYYYMMDD. If another institution has closed the tag, just let it be.
You can use the Alt-D Macro to close this field and simultaneously add the XPT field.
Make sure to Save to Server at this point.
Items
Go to the Item view. In the top pane, click New if no UMBC item shows up. In Tab 1. of the bottom pane, set the following values:
Sublibrary: BC-BC
Collection: MSTCK
Material Type: ACD
Item Status: 07
Barcode: [scan in]: 07
Barcode: [scan in]
Scanning in the barcode will automatically save the item record. Otherwise, you will neet to hit Update.
Note: Follow these guidelines for placing barcodes:
- For single disc jewel cases, place the barcode on the jewel case, under the disc.
- For multi-disc jewel cases, place the barcode under the last disc.
- For boxed sets with multiple jewel cases, barcode each jewel case separately; give each disc a v. or disc number, depending on the terminology used on the piece.
- If there is one booklet for the whole set, barcode it separately, on the lower upper left front corner. Remember that the material type should be BOOK.
- For a single jewel case in a slip case with a booklet, barcode the jewel case only.
- For boxed sets that have the discs in sleeves rather than jewel cases, barcode the box.
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- the box.
- Include an OPAC note: "Check for # CDs"
HOL Links
In tab 6 of the bottom pane, Create New holdings record if none exists. Then click edit.
- Add OWN $a BCHOL
You can use the Alt+O macro to do this automatically. - 852 8_ $b BC-BC $c MSTCK $h UMCD#####$h UMCD #####
You will need to go to the UMCD Accession List document to get the number for $h. Delete any existing $h or $i.
When to Give to Copy-Cataloger
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- If there are spelling or transcription errors, or if you think that something is recorded wrong
- If it's missing the 007
- If it's an enhanced CD and it's missing the 006
- If it's missing the 028 and there is a publisher number somewhere on the item
- If there is no 245 $h [sound recording] (only in non-RDA records)
- If there are titles on the item that do not appear in the 245 or 246
- If any part of the 260 is missing ($a, $b or $c)
- If any part of the 300 is missing ($a,$b,$c, or $e ONLY if there is a large booklet accompanying the CD), or if a mention of SACD is missing
- If there is no 500 Compact disc note
- If there is no 511
- If there is no 505 and all the titles aren't in the 245.
- If there is no 650
- If there are no 700 or 710 fields for composer/works or performers/soloists/conductors listed in the record not listed in the 100/110/240; BUT individual members of bands or musical groups do not need separate headings. If this is the ONLY problem with the record, give the item and the bounce form to the e-resources/media cataloger.