Library & Gallery Paycheck Distribution Procedure
PURPOSE:
To clarify separation of duties and steps required to comply with USM and UMBC audit requirements governing access to, verification of, and distribution of paychecks and pay advices.
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A) PICKUP
On Payday (ordinarily alternate Fridays, but see schedule published by UMBC Payroll for changes), pick up paychecks at Human Resources, 5^th^ 5th floor admin between 9:00 and 11:00 AM.
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- Bulk of student checks arrive in social security number order
- Staff checks are random
- Put staff checks into alphabetical order
- Put student checks into social security number order
NOTE: Paycheck and payadvice stubs contain confidential and private information. Do not allow unauthorized personnel to have access to paychecks or see them. When not in direct control/active custody of the distributor, checks must be placed in a secure area to prevent loss or violation of confidentiality. Do not discuss or otherwise reveal information contained on either paychecks/pay advicce stubs or on payroll journals with any person outside the payroll process.
D) DISTRIBUTION (performed in Technical Services/Accounting area)
Friday payday 1:00 to 4:00 PM
Monday following 10:30 AM to 4:00 PM
Tuesday - Thursday 10:30 AM to 4:00 PM
Friday following payday AM - mail all remaining checks and pay advices
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Return both checklists to admin office when distribution is completed.
policy guideline adopted 7/00, last revised 1/2/02