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Books YBP books that have been received will be placed on a book truck and moved into the Acquisitions area. There may also be books that are placed on the receiving table. Items placed on the table will include those single YBP shipments, items from from Barnes & Noble, VISA vendors, from open PO foreign vendors, and single YBP shipmentsfrom VISA vendors.
On the truck and table, each shipment of books will be followed by its corresponding invoice. Please keep the books in order as it matches the order on the invoice.
There are no Purchase Orders for YBP books. They go directly to receiving without any paperworkfor invoicing without purchase orders. Leave the truck and any individual shipments on the table there as is to be picked up.
Barnes and Noble PO orders come with packing slips not invoices. The invoice is actually mailed separately to A&R. Barnes & Noble purchase orders are in files in the Barnes & Noble Open Order File drawer. Purchase orders are grouped by order in files, and files are organized by the order in which the orders were placed. When you find the file that matches your order, place the packing slip (There is no need to make an additional copy of the packing slip.) on top of the folder and the items on top of the invoice.
The purchase orders that go with the open PO foreign vendors should be in the Assorted Vendor file drawers (located to the right of the receiving table). Within these drawers, the POs are filed alphabetically by title.
Visa orders are those items not ordered from YBP, Barnes & Noble, or our open PO foreign vendors. The purchase orders that go with these items should be in the file cabinet drawer marked "Open Orders for Visa." These files are in alphabetical order by vendor name. When you find the file that matches your order, place the invoice (if there are not 2 copies of the invoice, make an additional copy) on top of the folder and the items on top of the invoice.The purchase orders that go with the foreign vendor should be in the Assorted Vendor file drawers (located to the right of the receiving table). Within these drawers, the POs are filed alphabetically by title.
When pulling an item's purchase order, check it against the material we have received. All bibliographic (title, ISBN) information should be a match.
Once the purchase order is pulled a couple of things need to happen:
1. There needs to be 2 copies of the PO. If this is not the case, make a copy of the PO you pulled. If you cannot find a PO in the file drawer then show the item to the high volume ordering technician for help.
2. Check for any relevant flags. Refer to the Flag Key located on the receiving table to see which color flag matches which library note or special fund
3. Put both P.O. copies and the flags in the book. Do not fold the PO, instead, place it just in side the front cover of the book and fold any part of the PO that is sticking out inside the back cover of the book.
When finished with items on the book truck, place the corresponding invoice after the last book it covers and proceed to the next shipment's invoice. If no more books are on the cart then you are done. Leave the cart there for invoicing
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When finished with items on the table, place the invoice on the table and the books on top. Leave the items on the table for invoicing.

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