- Log in to the Acquisitions Serials Module in ALEPH.
- Call up the order by typing the Order number in the Order Number field, located in the upper left-hand corner. Check to make sure you have the correct record.
- Check to make sure the Arrival status (Arr St) is still "None", and that the Status is still "SV". If they are anything different, attach a printout to the notice and give it to the Acquisitions Librarian.
- Add the following information to tabs in the lower pane.
- Tab 2: GeneralIn the Library Note field, add the note: "Out-of-Stock per [vendor] notice dated_______".
- Tab 3: VendorChange the batch claiming date according to the following:
- Regular orders: 4 months from today.
- Priority orders: 2 months from today.
- Rush orders: 2 weeks from today.
Click Update when done.
- Click "Print/Cancel", then select "Record information only" to print the record. Paperclip the printout to the back of the notice.
- Sort the notices for Rush and Priority orders from the Regular orders:
- Rush orders and Priorities: Give these to the Special Ordering Technician.
- Regular orders: Write "Order Delayed - Out-of-Stock" on the front of the printout. Paperclip the printouts together and put them in the Vendor Notices/Department Reports mailing slot.