Contact Information for University Travel Agencies can be found on the Procurement web page:
https://www2.umbc.edu/adminaffairs/procurement/TravelMemoRevised03042013.pdf
If you will use a University Travel Agency to arrange air and/or rail travel, you (or the preparer) must select the appropriate agency from the drop box on the Pre-Approval (the screen shot is used for example purposes only).
You The traveler/preparer must separately contact the appropriate agency for a quote and enter it as part of the Travel prior to completing the Pre-Approval processto obtain a quote for transportation tickets. The verbal quote is used to obtain budget authorization for Pre-Approval purposesvalue of that quote must be entered in the "Agency Quote:" field (mandatory field when travel agency is selected). The quoted cost will ultimately be used to compare against the actual ticket cost when the travel agency enters that cost in DocuSign.
The Travel System is integrated with the University Travel Agencies using DocuSign. Once all approvals have been obtained, DocuSign will automatically route to the selected travel agency. The agency will enter the actual cost of the ticket as part of their DocuSign signature process. If the actual cost of the ticket(s) exceeds the quoted cost over defined thresholds, the Pre-Approval will be denied and will return to "entry" status.
Overage thresholds for tickets are currently defined as 10% or $200 (whichever is greater) actual cost over the quoted estimate.
Upon Travel Agency signature, DocuSign will automatically notify the traveler/preparer with the final approved travel and itinerary.
All questions regarding travel tickets arranged through University Travel Agencies should be directed to the travel agent.
