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Updated 20170317 20170822 VS

This procedure is for processing items being transferred from one collection to another in Aleph.  Most of the transfers are from Reference to Stacks or Folio.* Do not use this procedure for transfers into Special Collections. Use Special Collection procedures.

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1. Check for collection for transfer. There should be a note or flag.
2. Wand in the barcode to open the item. Check both front and back covers for barcode. If there is no barcode, set aside.
3. Match the title and the call number on the book with the record in Aleph.
4. If there are multiple items, and you have all of them, proceed.
   If you do not have all BC items attached to the bib record, send an email to person coordinating the transfer. Include system# of bib record, number identifying the missing items (e.g. volume number, etc.).
   Set items aside until you have them all, or directions on how to proceed. If only some items are being transferred, an additional holding for the new location will need to be added. Seek assistance if needed.
   Go back to beginning with a different item.
   
   
5. If barcode is on upper left of front cover, leave it, and go to step 6.
   If barcode is NOT on upper left of front cover, remove it and replace with new barcode on upper left of front cover. 
        Peeling off the top layer is fine. Do Try not to damage the book.
        A transfer from Leisure Reading will have a dust jacket and book cover. Remove these and place new barcode on the upper left of front cover.
6. Edit Item Status –
        REF collection = 3  Non-Circulating
        STACK collection = 1  General coll.
        FOLIO collection = 1  General coll.
7. If you have not replaced barcode, save to server. 
   If you have replaced the barcode, wand in the new barcode. This will save the item to server.
8. Cross out the spine label
9. Remove the If it has a Yellow Dot on the spine or cover, if remove it has one (REF books have Yellow Dot).
10. In the book on TP verso, write the new collection and call number, or edit as needed. (erase REF if coming out of Reference, write FOLIO if going into FOLIO, write only call number for STACK)
11. If the book being transferred out of Reference to a circulating collection, cross out the REFERENCE BOOK DOES NOT CIRCULATE stamps on the first page of the book.
12. Place a RELABEL slip in the book at the TP verso. Remove the Transfer slip. 
13. Repeat above until all items on bib record are done, then go to Holding work
    
    

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