Review the recruitment and hiring documents available on the Human Resources website.
Review and/or revision of position duties and classification:
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- The Chair can use the UMBC Mailing List Services site to create an email list for the committee.
- The committee can share relevant documents in umbc.box.com.
- The Chair should schedule an initial meeting with the search committee to review the search process, discuss the responsibilities of committee members, and to answer any questions. Chairs should stress the importance of confidentiality regarding search materials, deliberations, and outcomes.
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- Library Administration receives, organizes, and copies resumes for all members of the committee.
- After the closing date and the distribution of resumes, the committee should be given one week to review applications. The Chair may want to should provide a checklist to or rubric to aid the evaluation process. It can be helpful to have the committee create the checklist/rubric together, if time permits.
- The Chair will schedule a meeting after the week of application review. Remind committee members to bring their calendars. This meeting should address the following:
- The Chair should provide an overview of the search process, timeline, and committee responsibilities.
- Determine a ranked list of applicants to offer a phone interview. There is no set number, but committees often offer phone interviews to five or more candidates. Discuss with the committee one or two back up candidates in case any initial candidates decline the interview.
- Determine dates/times available for phone interviews. Work with Library Administration to reserve 353G for these times. The length of the phone interview will range depending on the position, number of questions, and candidate. Offering half hour to an hour blocks is generally sufficient.
- Finalize phone interview questions.
- The Chair contacts the Library Administration office with a list of names and times/dates of possible phone interviews. The Library Administration office contacts applicants and offers them the interviews and finalizes times and dates.
- The Chair should schedule the phone interviews using the UMBC Google calendar and invite committee members. Interview slots can be labeled as "Held" until they are confirmed.
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- Prior to the phone interviews, the committee should assign individual questions to be asked by various committee members. The same core questions should be asked of all candidates.
- At the beginning of each phone interview, have committee members introduce themselves. At the end, the Chair should thank the candidate and give them a way to follow up with the committee (by email, phone, etc). If possible let the applicant know of the time line of the search (such as when the last phone interview is scheduled).
- Encourage committee members to take notes on the interview and to record any thoughts they have on the candidates. A rubric can be used to assist this process, as well.
- Schedule extra time for the last phone interview. During this time, the committee determines ranked list of applicants to bring in and possible dates for interview. The Director, 353G, and 259 (if presentation required) must be available for those dates - work with the Library Administration office.
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