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- Prior to the phone interviews, the committee should assign individual questions to be asked by various committee members. The same core questions should be asked of all candidates.
- At the beginning of each phone interview, have committee members introduce themselves. At the end, the Chair should thank the candidate and give them a way to follow up with the committee (by email, phone, etc). If possible let the applicant know of the time line of the search (such as when the last phone interview is scheduled).
- Encourage committee members to take notes on the interview and to record any thoughts they have on the candidates.
- Schedule extra time for the last phone interview. During this time, the committee determines ranked list of applicants to bring in and possible dates for interview. The directorDirector, 353G, and 259 (if presentation required) must be available for those dates - work with the Library Administration office.
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- The Chair sends message to Kuhn list soliciting feedback for the candidate presentations. Compiles feedback and shares with committee.
- The Chair schedules meeting with committee to select candidate and rank others. Committee determines order and why they were not selected, and if anyone is an acceptable 2nd choice.
- The Chair writes a letter of recommendation to the Library Director. Must clarify order of applicants, why those not chosen were not chosen, and if 2nd choice is worth pursuing. Wording is very important. Every committee member must initial. If decision is not unanimous, state “majority of committee members decided on X.”
- When delivering letter to the Director, tell him how “hard” to pursue this candidate. In other words, how much we should be willing to negotiate.
- The Director makes phone call to candidate and gives offer/negotiates salary. Chair is often present during these phone calls.
- After applicant has verbally accepted offer, the Library Administration office sends all other applicants a rejection letter, which is signed by the committee chair. The Chair can also call/email those interviewed to touch base.