Creating and initiating the search committee:
...
Review and/or revision of position duties and classification:
- The Unit Head and Director determine whether the position description and job class should be changed and assess the budget impact of any proposed changes. If the changes do not substantially impact other units, then the Unit Head, Director and Administrative A ssistant redraft and redate the position description and organizational chart. If the changes substantially impact other units, discussion with those units or in LEC must take place prior to revisions.
- If reclassification of the position or change in budget is needed, the Director acquires Vice Provost for Academic Affairs approval and Library Administration submits paperwork for the reclassification.
Initiation of the search:
- The unit head, Director and Business Manager create long and short versions of the job advertisement.
- Director determines the composition and chair of the search committee in consultation with the unit head. The Unit Head, Director or Search Committee Chair asks members to serve. The Business Manager normally serves as an ex officio member of search committee without vote.
- Business Manager prepares paperwork and the Director reviews and sends it to the Vice Provost for Academic Affairs and Human Resources for approval.
- Library Administration post ads, sends recruitment letters, and posts a Library web announcement, per Library Administration guidelines.
Search Committee Chair role begins after the above steps are completed (unless Chair is also the unit head).
Initial steps of the search committee:
- The Chair can use the UMBC Mailing List Services site to create an email list for the committee.
- The committee can share relevant documents in umbc.box.com.
Creating and posting the job description:
- The Chair should work schedule an initial meeting with the Business Services Manager to complete a Hiring Exception Form, if needed.
- The Chair and the Business Services Manager create both a long version and a short version of job description/advertisement.
- The Chair and the Business Services Manager update or create position description, as needed.
- The Library Administration office is responsible for submitting all necessary documentation to the UMBC Human Resources Department.
- The Library Administration office is responsible for posting the job advertisement to the Chronicle of Higher Education, ALA, and Marylib.
- The Web Services Librarian should post the position to the Library website's employment pagesearch committee to review the search process, discuss the responsibilities of committee members, and to answer any questions. Chairs should stress the importance of confidentiality regarding search materials, deliberations, and outcomes.
Receiving resumes and the review process:
- The Library Administration office receivesreceives, organizes, and copies resumes for all members of the committee.
- After the closing date and the distribution of resumes, the committee should be given one week to review applications. The Chair may want to provide a checklist to aid the evaluation process.
- The Chair will schedule a meeting after the week of application review. Remind committee members to bring their calendars. This meeting should address the following:
- The Chair should provide an overview of the search process, timeline, and committee responsibilities.
- Determine a ranked list of applicants to offer a phone interview. There is no set number, but committees often offer phone interviews to five or more candidates. Discuss with the committee one or two back up candidates in case any initial candidates decline the interview.
- Determine dates/times available for phone interviews. Work with Library Administration to reserve 353G for these times. The length of the phone interview will range depending on the position, number of questions, and candidate. Offering half hour to an hour blocks is generally sufficient.
- Finalize phone interview questions.
- The Chair contacts the Library Administration office with a list of names and times/dates of possible phone interviews. The Library Administration office contacts applicants and offers them the interviews and finalizes times and dates.
- The Chair should schedule the phone interviews using the UMBC Google calendar and invite committee members. Interview slots can be labeled as "Held" until they are confirmed.
...