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• For reserved interview days, chair Chair books 353G for meetings and interview (through Linda Durkos) and 259 for presentations (through Reference department).
• Send list of applicants and dates to Admin (Jill).  Let Jill know the topic of the presentation and remind her to arrange for dinner. Jill will contact applicants and make arrangements. Library Administration handles all travel and hotel arrangements.
• Candidates who accept in-person interviews should be contacted by the chair Chair for general follow up, to get permission to contact their references and to let them know a detailed interview day schedule will be sent shortly.
• Contact references by email or phone. Ask similar reference questions for all candidates.If contacted by phone, it is recommended that two committee members are present for the conversation. Send responses to committee members.
• Chair prepares interview schedules and sends them to the candidates, search committee, and Jill. 
• Chair sends message to the Kuhn list with dates/times of presentations and encouraging attendance.
• Chair schedules a meeting with the committee to determine in-person interview questions. It is a good idea to do some initial brainstorming using a shared online document before the meeting. During the meeting, finalize questions, order of questions, and who will ask what. 
• Prior to the in-person interviews, determine who will pick up and drop off (from hotel, train station, or airport) out of town candidates. Rides may need to be arranged for the interview and for dinner with the search committee. Candidates are usually asked to take the hotel shuttle to and from the airport, if possible. Talk to Linda Durkos if there are questions about transportation.

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• Chair sends message to Kuhn list soliciting feedback for the candidate presentations. Compiles feedback and shares with committee.
• Chair schedules meeting with committee to select candidate and rank others.  Committee determines order and why they were not selected, and if anyone is an acceptable 2^nd choice.
  Chair writes letter of recommendation to the Library Director. Must clarify order of applicants, why those not chosen were not chosen, and if 2^nd choice is worth pursuing.  Wording is very important. Every committee member must initial. If decision is not unanimous, state “majority of committee members decided on X.”
• When delivering letter to Larrythe Director, tell him how “hard” to pursue this candidate. In other words, how much we should be willing to negotiate.
• Larry The Director makes phone call to candidate and gives offer/negotiates salary. Chair is often present during these phone calls.
• After applicant has verbally accepted offer, Jill sends all other applicants a rejection letter. Chair can also call/email those interviewed to touch base.