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• Candidates selected following the phone interviews should be contacted by the chair to get permission to contact their references.
• Chair books 353G (for meetings and interview) and 259 (for presentation) for reserved interview days.
• Contact references by email or phone. Ask similar questions for all candidates. If contacted by phone, it is recommended that two committee members are present for the conversation.
• Send list of applicants and dates to Admin (Jill).  Let Jill know the topic of the presentation and remind her to arrange for dinner. Jill will contact applicants and make arrangements. Library Administration handles all travel and hotel arrangements.
• Chair sends personal email to selected applicants (after Jill contacts them), with little details (about airport, etc) and promises to send schedule of interview day.
• Chair prepares interview schedules. EXAMPLE
• Chair sends message to kuhn list advertising presentations.   Later sends message soliciting feedback.   Compiles feedback and share shares with committee.
• Full day interview includes dinner (usually the evening before) and lunch that day. Dinner reimbursement includes applicant and two committee members. Lunch reimbursement includes applicant only. An itemized receipt is required for full reimbursement.
• Paperwork set to Admin to archive of all committee members (or at least chair): coversheet, notes from phone interview, notes from personal interview, feedback from presentation.
• Chair schedules meeting with committee to select candidate and rank others.  Committee determines order and why they were not selected, and if anyone is an acceptable 2^nd choice.
• Chair gets references for selected applicant (usually only first choice) after interviews.  Send request in email, send responses to committee members.
• Chair writes letter of recommendation for Larry.  Must clarify order of applicants, why those not chosen were not chosen, and if 2^nd choice is worth pursuing.  Wording is very important.   Every committee member must initial.  If decision is not unanimous, state “majority of committee members decided on X.”
• When delivering letter to Larry, tell him how “hard” to pursue this candidate.  In other words, how much we should be willing to negotiate.
• Larry makes phone call to candidate and gives offer/negotiates salary.
• After applicant has verbally accepted offer, Jill sends all other applicants a rejection letter.  Chair can also call/email those interviewed to touch base.