Page Comparison

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The liaisons selects and orders library materials in support of the curricular and research needs of their department. The liaison approves all book and media requests placed by or for their department. The liaison monitors its department's spending.

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When are the fiscal year 2011/2012 ordering deadlines?

• Friday December 7, 2012: 60% of funds must be encumbered.
• Thursday February 28, 2012: 100% of funds must be encumbered (unused funds will be re-allocated to other departments).
• Ordering deadlines calender http://aok.lib.umbc.edu/collmanagement/mono.php

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How do liaisons place orders?

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You may also place orders using an approval plan on Yankee Book Peddler's GOBI website at http://www.gobi3.com/Pages/Login.aspx. Approval plan orderings is an extremely efficient method of ordering because all of the information is provided for you, completely eliminating the need for both filling out forms and finding books to order. For information on this, contact Robin Moskal, the Collection Management Librarian, at X5-2341 or at Moskal@umbc.edu. In depth instructions will be posted shortly. Wiki Markup{Anchor:OtherOrder}

How do other people place orders?

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As your department's Library Liaison, you must authorize all of your department's orders. This allows you to monitor and control your department's spending, and, when necessary, to prioritize your department's orders. Wiki Markup{Anchor:AlreadyOwned}

Why worry about things already owned by other USMAI libraries?

Since we have a very small book budget, we are extremely limited in the number of books we can buy. However, all UMBC faculty, staff, and students can borrow books from any of the sixteen USMAI libraries and have them delivered to the library here very quickly (with no charge to the patron or the library). By relying on this service for non-core materials, we can stretch our budget further while purchasing unique materials that aren't available for quick delivery from USMAI libraries. This substantially expands the depth and the breadth of the materials readily available for our use.

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What are priority levels? When and how should I use them?

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In Collection Manager, type "Rush" or "Priority" as appropriate in the note field. If you don't assign a level, your order will automatically be assigned the lowest priority level.

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How do I request an item for reserves?

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Items purchased for Reserve via Library Circulation or Library Media are not charged against your department's funds. However, if you submit Reserve requests directly to Acquisitions as approved orders for your department, your department will usually be charged for the items.

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How do I know when a book is in the library? How do other people in my department find out?

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We do provide a special hold service. If an order includes a hold request,  the item does not go to library stacks for general use. Instead it is held at the Circulation Desk. A notice is sent to the requestor indicating that the item is now in the library and on hold for him/her. If not picked-up and checked-out within 14 days the item will be moved to the stacks for general use. Request our hold service by either clicking the appropriate button on the web order form or by putting a "library note" in your request when ordering the Collection Manager Approval Plan. Wiki Markup{Anchor:When}

When I send an order to Acquisitions, when will it be placed? When will the book get here?

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Please do not assume that any items ordered in the spring will be available in time for fall classes. Because we are queuing orders after February, they may not be placed until late summer and not arrive before fall classes begin. Wiki Markup{Anchor:Money}

How do I monitor my department's spending?

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Sometimes your free balance will be a negative number. We normally over-encumber funds by 10%, which allows for all of your money to be spent despite some items not coming in and being paid for in the current fiscal year.

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What are the roles of Collection Management, Serials, and Acquisitions in the ordering process? Which department do I contact with other questions?

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