Closeout Schedule 2012
Friday June 1
• First day to create FY13 Requisition.
Monday, June 14
• Robin sends a notice to liaisons regarding the end-of-year delay in rush ordering. Example wording for this is at the end of the schedule (done already) • First day to create FY13 Requisition.
Wednesday June 6
• Michelle does final movement of revenue funds to materials.
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• Last day to create and approve an FY11 Requisition in PeopleSoft.
Thursday Monday, June 2325
• Last day to enter new invoices in Aleph.
• Enter P-Card transactions charged but not received in Aleph.
• Last day to "R" invoices in Aleph.
• All invoices must be "R" or "P" by COB.
• EDI invoices turned off.
FridayTuesday, June 2426
• Last day to "P" invoices in Aleph--all invoices must be "P" by COB.
• Today's "N" Report should be Blank.
• Tricia sets final FY11 departmental balances in the web order systems. Michelle notifies liaisons.
• Today's "N" and "R" reports should be blank.
• Send revised budget map to YBP
Monday Wednesday, June 2527
•ITD Runs End of Year Closeout
• Todays "N" and "R" reports must be blank (any invoices remaining on them will have to be deleted).
• No staff may log into Acquisitions, Serials, or Administration.
• All Usernames beginning with Z will be disabled.
• Michelle prints and checks any closeout reports.
• Michelle makes any necessary changes to fund codes/names.
• Last day to process FY 11 invoices in Peoplesoft.
TuesdayThursday, June 2628
• Darlene sets allocations and over-encumber and over-expend thresholds for books.
• Michelle calculates Endowment Fund balances and sets them in Foundation Fund Database.
• Michelle moves leftover FY11 transfer funds and sends requests to hold money to Melissa.
• Michelle sets over-encumber over-expend thresh holds for transfer and foundation funds.
Wednesday, June 27
• EDI invoices turned back on.
• Michelle checks book allocations.
• First day to “R” FY12 invoices.
Thursday, June 28?
• Michelle and Janet do Web Order System Closeout.?
Friday, June 29
• Tricia sets new FY balances in the web order system.
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