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  • PHOTOS
    • Photos are cataloged in PastPerfect
    • PastPerfect>Photos Catalog>Find
      • Easiest ways to search = by
        • Object ID (we call this Accession Number)
        • Photographer
        • Collection (if it's from a named collection)
        • Title
        • If you can't find what you're looking for with those fields, you can go down to the second search on the bottom and search from one of those fields, such as Subjects or Processing Method (we call this Process)
          PastPerfect Online (Special Collections Search)
      • Special Collections Search
      • On right hand side, click "All Content" so that everything gets unchecked
      • Then click on just "Photos"
      • Search by any of the fields
      • *If there is a digital file of the photo, there will be a link to the Digital Collections
    • Physical Location of Photos
      • Check in PastPerfect (NOT PP Online) and look at the Home Location Field at the top of the record
      • Most photos are in Room 104
      • PHOT location:  For photos by photographer (with a Collection designation of "Photographers:  Last Name, First Name," start at the beginning of the wire shelving in 104 and they should be in alphabetical order by last name. 
        • If the Home Location has a Range and Shelf designation, use that to find the box.  Ex:  AOK:PHOT:R2S1
      • Miscellaneous is at the end of the individual photographers' boxes
      • Processes and Albums are next
        • Ex:  Looking for the Cyanotypes box?  Check there
        • Looking for a travel album?  Check there
      • COLL location:  After the Processes, in alphabetical order
        • Again, if the Home Location has a Range and Shelf designation, use that to find the box.  Ex:  AOK:COLL:R7S2
      • VLT  location:  in the Vault.  You will need a key from the supervisor to enter.
      • Notable Exceptions:
        • Baltimore Sun photos are in 038
        • Baltimore Sun negatives are in 150C (APC room)
        • Hughes glass negatives are in file cabinets in Room 103
        • Underwood & Underwood are in file cabinets in Room 103
        • Bullock negatives are in file cabinets in Room 103
        • Lewis Hine Collection is in vault
        • Certain collections are shelved in ABC order along with individual photographers:
          • Survey portfolio
          • Words & Images portfolio
          • Others are too, per Tom's request.  Check the Home Location in PastPerfect, it will tell you exactly where to go
        • Audrey Lathrop Collection is in cold storage (now on shelves outside of cold storage until it is fixed).
          • BTW, the location designation for cold storage is "CS"
  • BOOKS
    • Books can be found in the regular Library catalog 
    • If you're looking for books that are ONLY in UMBC's Special Collections, use the UMBC Only Search
      • E.g. Title, Author, Subject, etc.
      • You can further refine by:
        • Location = Special Collections
        • Format = choose from the drop down menu, e.g. Archives & Manuscripts OR Journals/Newspapers/Magazines, etc. or any of the other options
        • Named Collection = choose from the drop down menu
    • Physical Location of Books
      • By Collection Name (The end of the ranges should have correct Collection Names so that you know where to find books)
        • First in Room 104 on the left hand side is Bafford (Photography books)
        • Then Arnold (sometimes called Howard.  It is Maryland history)
        • Then Needle (Utopian thought, Socialism, Radical Thought)
        • Then Rosenfeld (Science Fiction)
        • Across the aisle from the last row of Rosenfeld = Book Arts (note that these have SC General call numbers.  If you inadvertently go to the SC General stacks to look for them, a flag should notify you to go back to the Book Arts section)
        • Next is Faculty/Staff publications
        • Then SC General
        • Mixed in with SC General along the wall close to the photos is Merkle (Graphic Satire)
  • ALTERNATIVE PRESS

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  • DIGITAL COLLECTIONS
    • The URL for the Digital Collections is: http://contentdm.ad.umbc.edu/
    • Click on the buttons on the right hand side to see what collections we have (Links are below as well)
    • Use the search boxes at the top of the pages to find items
    • Note:  As of 10/3/2011, the Hughes Company Glass Negatives Collection is not uploaded to Digital Collections yet
    •  Remember:  If there is a digitized version of an item that has records in PastPerfect, there will be a link to the digital image in the search results in PastPerfect Online!
  • ARCHIVES
    • Archives records may be processed or unprocessed. All unprocessed University Archives collections must be checked by a staff member for sensitive or private documents before a researcher is allowed to use them.
    • Archives may be: University Archives (UARC), Center for Biological Sciences Archives (SARCV), Manuscript or papers (MSS), and Photography manuscripts (PHMS)
    • Archives are cataloged in PastPerfect
    • PastPerfect>Archives Catalog>Find
      • Easiest ways to search = by
        • Object ID (we call this Accession Number)
        • Title
        • UMBC Department (if looking for University materials)
        • If you can't find what you're looking for with those fields, you can go down to the second search on the bottom and search from one of those fields, such as Subjects or Scope and Content
          PastPerfect Online (Special Collections Search)
      • Special Collections Search
      • On right hand side, click "All Content" so that everything gets unchecked
      • Then click on just "Archives"
      • Search by any of the fields
      • *If there is a digital file from the collection, there will be a link to the Digital Collections
    • Physical Location of Archives
      • Check in PastPerfect (NOT PP Online) and look at the Home Location Field at the top of the record
  • THESES & DISSERTATIONS
    • One copy of all UMBC masters theses and doctoral dissertations are stored in the University Archives; additional copies may be available in the Library Stacks (call numbers FOLIO LD3231) or through the Digital Collections. All of the print copies are catalogued by author and title in the Library Catalog use the UMBC Only Search and links to available digital copies are being added to these records. The print copies date to the first advanced degrees awarded at UMBC in 1976 and digital copies begin in 2007. For more information on searching for these and dissertations from the Library's homepage, please see the "Finding Theses and Dissertations" online tutorial.* 
  • UNIVERSITY PUBLICATIONS
    • See instructions on the UMBC Archives & Records webpage
    • Unprocessed university publications may also be available but do not yet have catalog records. It is helpful to let the researcher look in the box of the department that they are interested in to see if there are unprocessed materials that could be helpful.
  • UNIVERSITY PHOTOGRAPHS
  • ASM BOOKS
    • ASM books can be found in the regular Library catalog *** If you're looking for books that are ONLY in UMBC's Special Collections, use the [UMBC Only Search|http://catalog.umd.edu/F/?func=file&file_name=find-c&local_base=bc]
      • Further refine by:  Named Collection = choose "American Society for Microbiology" from the drop down menu
    • ASM Archives are listed from the ASM website
  •